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About the Role

The Associate Registrar for Graduation & Compliance oversees compliance and reporting of enrollment and degree information to external agencies, manages graduation procedures, and analyzes office services to implement technology that advances strategic goals. This role is a key contributor to the Registrar’s leadership team and supports the transition to Workday Student.

Responsibilities

• Oversee graduation application and clearance processes, working with academic departments to review seniors’ completion of major and minor requirements.
• Prepare and distribute materials, and provide support to Chairs and Department Managers/Assistants throughout the graduation process.
• Manage the review of General Education requirements as students approach their senior year and communicate with students in collaboration with the Senior Class Dean.
• Update student degree audits upon request or approval.
• Process requests for seniors requesting a reduced course load in their final semester.
• Maintain anticipated degree dates.
• Oversee reporting of enrollment and degree status to the National Student Clearinghouse, and resolve all errors, in compliance with federal requirements.
• Process student status updates such as Withdrawals and Leaves of Absence in the student information system, and perform timely reporting to NSC/NSLDS.
• Liaison with the College Case Manager to ensure that policies related to effective date of withdrawal are applied consistently.
• Act as the office's subject matter expert on FERPA, ensuring compliance and providing training.
• Respond to subpoenas and other requests to view student records, working with the Office of General Counsel as needed.
• Verify NCAA eligibility for student-athletes, working with colleagues at Columbia University.
• Oversee the maintenance of student permanent files, in adherence with retention guidelines.
• Serve as a secondary School Certifying Official for veterans’ education benefits.
• Assess how information is provided to various populations and implement technology such as AI to improve user experience.
• Act as the Registrar’s website administrator for all webpage updates.
• Develop analyses of Registrar’s Office processes for the purpose of identifying opportunities for streamlining and standardizing procedures, approvals, etc. used across academic departments.
• Keep current with all College regulations dealing with degree, major, and minor requirements to respond to student and faculty inquiries.
• Run reports and use data to perform duties.
• Support the Workday Student implementation project, including data entry and testing.
• Provide backup supervision for support staff, including student workers.
• Perform other duties and special projects as assigned.

Requirements

• Ability to analyze and interpret College policies and procedures to respond effectively to detailed inquiries from students, faculty, and parents.
• Experience managing multiple projects, meeting deadlines, and coordinating the work of peers.
• Experience with data collection and analysis (e.g. writing and analyzing reports).
• Ability to analyze business processes and identify ways to create service improvements and other efficiencies.
• Demonstrated high levels of accountability, accuracy and confidentiality.
• Ability to work collaboratively with faculty, students, alumnae, and colleagues.
• Strong interpersonal and relationship-building skills.
• Ability to take initiative and work proactively with minimal supervision.
• Ability to accomplish goals and objectives while under pressure.
• Comfort working independently and as a member of a team.
• Detail-oriented approach; must be precise and accurate in work.
• Excellent verbal and written communications skills.
• Experience and proficiency working with FERPA.
• Strong computer skills, including work with an integrated student information system, with an aptitude for learning new software systems.
• Proficiency in MS Office suite products (especially Excel) and the Google suite of products.

Skills

• FERPA
• MS Office suite
• Excel
• Google suite
• AI

Work Type

• Full time

Experience Level

• Minimum 6 years of significant related work experience in higher education
• Progressively responsible experience in a registrar’s office or closely related office
• 2+ years of prior supervisory experience preferred

Education Level

• Bachelor’s degree
• Master’s preferred

Salary/Compensations

• $85,000 - $93,000

About the Company

• Barnard College