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About the Role

Hachette Audio seeks an Audio Marketing and Operations Assistant to support its SVP and other operations staff with administrative duties. This role offers a comprehensive view of various publishing operations, including Production, Marketing, Sales, Managing Editorial, and Publicity. The ideal candidate will be highly detail-oriented, discreet, professional, and capable of managing multiple concurrent projects.

Responsibilities

Create and upload Soundcloud links and audiograms for all Hachette Audio and client titles
Upload studio/marketing assets to asset management system for company wide access
Create and distribute digital audio codes for authors, agents and HBG staff
Process and track production/plant/vendor invoices and trigger union payments
Maintain and update Narrator Database
Schedule departmental meetings and draft weekly status meeting minutes
Maintain departmental process documentation
Submit quarterly music use reports
Maintain department organization chart and Bookends data
Order supplies for team/WB Mason ordering

Requirements

Proficiency in Outlook, Excel, Word
Previous administrative assistant experience is a plus
Strong communication skills (verbal and written) with the aptitude to communicate effectively in both individual and group settings
Excellent organizational skills with the ability to multi-task, prioritize and manage time effectively while also ensuring accuracy of work through attention to detail
Prior experience or interest in book publishing a plus
Must submit both a resume and a cover letter
Cannot use writing aids such as ChatGPT to complete application materials

Skills

Outlook
Excel
Word
Communication skills
Organizational skills
Multi-tasking
Prioritization
Time management
Attention to detail

Work Type

Full-time
Overtime may be required

Salary/Compensations

$52,500

Benefits

Medical
Dental
Vision
Basic and supplemental life insurance
Short-term and long-term disability
Accidental death and dismemberment
Critical illness insurance
Hospital indemnity insurance
Long-term care insurance
Health and dependent care FSA
Commuter benefit plan
Employee assistance program
Tuition reimbursement
Travel assistance
401(k)
Discretionary bonus program
PTO (15 vacation days, 3 personal days, 10 holidays and generous sick leave)
Group discounts on auto and home insurance
Group discounts on legal services

About the Company

Hachette Book Group is a leading book publisher.
Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers.

Equal Opportunity

Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.