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About the Role

This role supports departmental operations through various administrative tasks, including managing correspondence, maintaining records, and assisting with scheduling and event planning. The position is integral to ensuring the smooth functioning of the department and upholding the University's commitment to Meliora - Ever Better.

Responsibilities

• Types correspondence, reports, and other materials.
• Conducts information retrieval and data entry.
• Compiles, organizes, and maintains records of business transactions.
• Maintains moderately complex indexes and files.
• Opens, sorts and routes incoming mail, answers correspondence and prepare outgoing mail.
• Maintains and update filing, inventory, mailing and database systems.
• Operates office machines such as photocopiers and scanners, voice mail systems and personal computers.
• Completes and mails bills, contracts, policies, invoices and checks.
• Compile, copy, sort, and file records of office activities.
• Answers phones, direct calls and take messages.
• Provides work direction to lower level support employees.
• Manages calendars, schedules meetings, and coordinates travel arrangements.
• Prepares and edits documents, presentations, and reports.
• Handles correspondence, including email, mail, and phone communications.
• Maintains filing systems and ensures document organization and confidentiality.
• Modifies and records data, and runs pre-built reports.
• Works closely with the department team.
• Organizes relevant data for given department.
• Serves as department point of contact for certain tasks.
• Communicates with departments and outside entities by answering phones, monitoring central email inboxes, and distributing notices.
• Provides general office backup, including assisting with payroll, billing, and reimbursements as needed.
• Maintains a comprehensive understanding of the respective database, policies, and norms to ensure efficiency in the department.
• Assists in planning and executing departmental projects and events.
• Performs other duties as assigned.

Requirements

• High School diploma or equivalent and 2 years of relevant experience required.
• Equivalent combination of education and experience.

Skills

• Data entry
• Record maintenance
• Filing systems
• Office machine operation
• Computer operation
• Communication
• Organization
• Database management
• Payroll assistance
• Billing assistance
• Reimbursement processing

Location

• 601 Elmwood Ave, Rochester, New York, United States of America, 14642

Work Type

• Full time
• Regular

Experience Level

• 2 years of relevant experience

Education Level

• High School diploma or equivalent

Salary/Compensations

• $19.04 - $26.63 per hour

About the Company

• The University of Rochester is defined by a deep commitment to Meliora - Ever Better.
• Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability.
• The University is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better.

Equal Opportunity

• The University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics).
• This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.