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About the Role
We are seeking a highly organized and proactive administrative assistant to support our Executive Assistant to the Global Head of Investment Banking. This role will work closely with the lead Executive Assistant to help manage the day-to-day administrative responsibilities. This position requires strong attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities
- Provide administrative support to the Global Head of Investment banking in partnership with the lead Executive Assistant
- Assist with complex calendar management, including scheduling internal and external meetings across multiple time zones
- Coordinate internal meetings, client meetings, and team meetings
- Assist with travel arrangements including flights, hotels, and ground transportation
- Support the preparation and submission of travel and expense reports in accordance with firm policies
- Help manage meetings logistics including conference room bookings, materials, and coordination with internal teams
- Assist with various projects and administrative tasks for lead Executive Assistant
- Maintain a high level of confidentiality and professionalism
- Serve as a backup resource for administrative coverage when needed
- Provide general administrative support to ensure efficient day-to-day operations
Requirements
- 3-5 years of administrative experience, preferably within financial services or a fast-paced corporate environment
- Strong organizational and time management skills with the ability to prioritize effectively
- Excellent written and verbal communication skills
- High level of discretion and professionalism when handling sensitive information
- Ability to work collaboratively with the lead Executive Assistant
Skills
- Organizational skills
- Time management skills
- Prioritization
- Written communication skills
- Verbal communication skills
- Discretion
- Professionalism
- Collaboration
Location
- NY
Work Type
- Full-time
Experience Level
- 3-5 years
Salary/Compensations
- $80,000-$100,000
Benefits
- Annual discretionary incentive
- Retention bonus
- Medical coverage
- Dental coverage
- Vision coverage
- 401(k)
- Life insurance
- Accident insurance
- Disability insurance
- Wellness programs
- Paid time off
- Vacation
- Sick leave
- Paid holidays
- Paid parental leave
About the Company
- Jefferies is a leading global, full-service investment banking and capital markets firm that provides advisory, sales and trading, research, and wealth and asset management services.
- With more than 40 offices around the world, we offer insights and expertise to investors, companies, and governments.
- At Jefferies, we are committed to building a culture that provides opportunities for all employees regardless of our differences and supports a workforce that is reflective of the communities where we work and live.
- As a result, we are able to pool our collective insights and intelligence to provide fresh and innovative thinking for our clients.
Equal Opportunity
- Jefferies is committed to creating and sustaining a workforce that welcomes individuals from all backgrounds to apply.
- Our employment decisions are made without regard to race, creed, color, national origin, ancestry, religion, pregnancy, age, medical condition, physical or mental disability, marital status, domestic partner status, sex, sexual orientation, gender, gender identity or expression, veteran or military status, genetic information, reproductive health decisions, or any other factor protected by applicable law.
- We are committed to hiring the most qualified applicants and complying with all federal, state, and local equal employment opportunity laws.
- As part of this commitment, Jefferies will extend reasonable accommodation to individuals with disabilities, as required by applicable law.