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About the Role
The Legal Practice Specialist performs administrative support tasks for attorneys within the Litigation Practice Group, requiring solutions orientation and excellent analytical, organizational, and communication skills.
Responsibilities
- Perform administrative support tasks for assigned attorneys within the Litigation Practice Group.
- Utilize knowledge of court rules and civil procedures in California State and Federal jurisdictions, including electronic filing in File & ServeXpress and PACER/CM/ECF.
- Support all aspects of trial preparation, including logistics and on-site trial support.
- Conduct internet research using Lexis and Westlaw, and obtain court dockets from PACER, Court/Agency websites, or other research tools.
- Assemble binders for court/agency filings, services, and client files.
- Manage the intake process, from conflicts check to client/matter number creation.
- Prepare subpoenas, court scheduling stipulations, motions, and brief templates.
- Edit, proofread, and redline documents and correspondence for accuracy, grammar, and formatting.
- Review and edit prebills, ensure timely client billings, prepare expense reports, and submit vendor invoices for payment.
- Organize and maintain attorney contacts and calendars, including travel logistics.
- Input, review, edit, and update attorney time entries.
- Coordinate meeting logistics, including scheduling, videoconferences, conference calls, and preparing presentation materials.
- Answer incoming telephone calls and relay messages.
- Organize and maintain paper and electronic files according to Firm records retention policies.
- Proactively remind attorneys of impending deadlines and obligations.
Requirements
- Knowledge of court rules and civil procedures in California State and Federal jurisdictions.
- Experience with electronic filing in File & ServeXpress and PACER/CM/ECF.
- Experience with trial preparation, including managing databases and filing in various jurisdictions.
- Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word).
- Ability to maintain and handle confidential and sensitive information with discretion and diplomacy.
- Ability to work effectively in a fast-paced environment.
- Willingness to travel as required to attend trials.
- Compliance with the San Francisco Fair Chance Ordinance.
Skills
- Analytical skills
- Organizational skills
- Communication skills
- Client service skills
- Time management skills
- Attention to detail
- Problem-solving skills
- Initiative
- Judgment
- Follow-up skills
- Professional demeanor and presentation
Location
- California
Work Type
- Full-time
- Onsite
Experience Level
- At least five (5) years of Intellectual Property Litigation experience
Education Level
- Bachelor’s degree is preferred but not required
Salary/Compensations
- $101,000 - $133,000
Benefits
- Comprehensive benefits package
- Discretionary bonus
About the Company
- McDermott Will & Schulte is a leading global law firm with over 1,700 lawyers and 1,400 business professionals.
- The firm celebrates excellence, collaboration, and community, and has been recognized as a top workplace by USA Today, Fortune, The American Lawyer, Vault, and certified by Great Place to Work.
- McDermott invests in and accelerates employee careers, supporting them both in and outside the office.
- The firm fosters an award-winning culture that prioritizes warmth, authenticity, and inclusivity.
- McDermott encourages diverse perspectives and provides opportunities for career growth.
- Wellness is integral, with a benefits program supporting physical, emotional, mental, and financial health, emphasizing work-life balance.
- The firm offers generous compensation packages recognizing hard work and excellence.
Equal Opportunity
- McDermott Will & Schulte will consider for employment qualified applicants with arrest and conviction records pursuant to the San Francisco Fair Chance Ordinance.