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About the Role

The Coordinator of Events is a highly organized, detail-driven partner to the North America (USA & CA) Events team. This role supports the day-to-day logistics behind retailer activations, budgets, collateral, and creative deliverables, with a particular focus on Sephora and Ulta.

Responsibilities

• Support the Director in the planning and execution of large-scale events in Sephora & Ulta.
• Build and maintain run of shows and logistics timelines for large-scale moments.
• Track deliverables against deadlines.
• Support retailer request form submissions, date tracking, and deadline management for assigned events.
• Coordinate on-site logistics including shipping and freight to venue, load-in and load-out schedules, space set-up, staffing schedules, credentials, and day-of troubleshooting.
• Partner with the Assistant Manager, Sales & Commercial on merch and samples ordering for large-scale events.
• Process and manage all event purchase orders (POs) end to end across all accounts.
• Assist in maintaining the event budget tracker in real time, logging POs, invoices, and actuals.
• Own new vendor set-up and compliance documentation for the Events team.
• Track invoice status and proactively chase outstanding payments.
• Source and vet new vendors to keep event activations fresh, relevant, and engaging.
• Support the Events team in the execution of key internal events.
• Partner closely with the Events Manager on venue, hotel, and vendor sourcing.
• Serve as an active member of the internal event experience taskforce, contributing to content flow, attendee journey, and room design.
• Own attendee logistics including registration, rooming lists, dietary and accessibility needs, transportation, and welcome materials.
• Play an integral role in on-site execution, including set-up, breakdown, run of show management, and real-time problem solving.
• Support the Director in the end-to-end management of the North America merch program.
• Support the Director in the development and production of In-Store Event Kits.
• Build and maintain event kit distribution lists.
• Submit product orders for event needs across all accounts.
• Support the Director in the creative brief process for Sephora and Ulta Field assets.
• Keep a pulse on industry trends and competitor activity, collating best-in-class examples.
• Maintain final asset libraries, OneDrive folders, naming conventions, and version control across all event assets, decks, and documents.

Requirements

• 1-3 years of experience in events, marketing, or retail, preferably within beauty or luxury; relevant internship experience will be considered.
• Exposure to or previous work experience in Sephora and Ulta preferred.
• Strong Microsoft Suite proficiency (Outlook, Excel & PowerPoint).
• Knowledge of Asana, Concur, NetSuite, Eventbrite, or Cvent a plus.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple deadlines simultaneously in a fast-paced environment.
• Strong written and verbal communication skills.
• Comfort partnering across cross-functional stakeholders at all levels.
• Willingness to travel as needed to support events across North America.
• Ability to work some weekends and evenings to ensure successful event execution.
• Ability to assist with on-site event setup and breakdown, including lifting and moving event materials as needed.

Skills

• Microsoft Suite proficiency (Outlook, Excel & PowerPoint)
• Asana
• Concur
• NetSuite
• Eventbrite
• Cvent
• Organizational skills
• Attention to detail
• Time management
• Written communication
• Verbal communication
• Cross-functional collaboration
• Budget management
• Vendor management
• Logistics coordination
• Event planning
• Problem-solving

Location

• North America (USA & CA)

Work Type

• Full-time

Experience Level

• 1-3 years

Salary/Compensations

• $70,000.00 - $75,000.00

Benefits

• Generous staff discount
• Medical, dental, and vision benefits
• Commuter Benefits (Pre-tax)
• Flex Spending Account (FSA)
• Employee Assistance Program (EAP)
• 401(k) with Company match
• Paid Time Off
• Birthday PTO

About the Company

• Founded in 2013 by world‑renowned makeup artist and beauty entrepreneur Charlotte Tilbury CBE, Charlotte Tilbury Beauty has transformed the global beauty industry with one mission: to empower everyone, everywhere to look and feel like the most confident version of themselves.
• With our easy‑to‑use, easy‑to‑choose, easy‑to‑gift icons, we’ve become one of the most talked‑about beauty brands on the planet - and the magic is only growing.
• Today, we’re a global beauty phenomenon, scaling at record speed across 50+ markets with over 3,000 Dream Team members bringing the Tilbury magic to life every single day.
• Across the world, our Retail Teams and Magic Offices work hand‑in‑hand to shape the Charlotte Tilbury experience.
• We’re bold. We’re disruptive. We’re powered by creativity, innovation and industry‑leading tech.
• We’re looking for extraordinary talent to join us.

Equal Opportunity

• At Charlotte Tilbury Beauty, our mission is to empower everyone, everywhere, to feel like the most beautiful and confident version of themselves. We bring this to life by welcoming people from diverse backgrounds, cultures, identities, and perspectives into our global team. A workforce that reflects the world around us helps us better serve our communities, our customers, our colleagues, and every candidate who takes part in our recruitment process.
• If you need support or would like to apply through an alternative method, please contact us at recruitment@charlottetilbury.com