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About the Role

The Administrative Associate will perform diverse administrative duties for Right To Be’s Team, supporting day-to-day business operations and ensuring the successful execution of all organizational administrative processes. This role is integral to the team, focusing on providing support to various departments.

Responsibilities

• Perform general office duties, including routing phone calls, data entry, and responding to general email inquiries.
• Update electronic files and tasks in Asana.
• Receive, scan, and forward correspondence, including checks, to appropriate staff.
• Coordinate shipping of office equipment.
• Order office equipment, create tracking systems, and monitor against budgets.
• Process, scan, and input physical checks/donations into Salesforce and track in the document retention folder.
• Maintain a tidy, clean, and organized office environment.
• Provide administrative and capacity support to departments as needed.
• Prepare and route contracts through docusign for signature.
• Draft, type, and proofread letters, memos, documents, presentations, and reports.
• Provide troubleshooting support for organizational systems including Zoom, Slack, Asana, Hugo, and Lastpass.
• Maintain and renew platform licenses as needed.
• Regularly update organizational calendars and the internal wiki site.
• Ensure all organizational documents include the appropriate logo and branding information.
• Arrange conference rooms, catering, presentation materials, and audio/visual setup for meetings.
• Book flights, hotels, trains, and local transit for staff travel.
• Set up Uber vouchers and complete per diem forms.
• Submit receipts to the finance team for client reimbursement.
• Create a dossier of important flight and lodging information.
• Perform other related duties as requested.
• Collaborate with the VP of Finance & Operations to plan monthly wellness activities.
• Collaborate with the Finance & Operations team to plan remote and in-person retreats.
• Assist with special projects and research for new initiatives.
• Update Salesforce training plans.
• Generate weekly public training registration reports.
• Set up polls for public trainings.
• Support public trainings with over 100 participants.

Requirements

• 2+ years of experience in project management, office administration, executive assisting, event planning, or similar work experience.
• Comprehensive knowledge of computer software applications and ability to learn new technology quickly.
• Highly adaptive to management styles and changing needs, re-prioritizing tasks and projects as needed.
• Excellent organizational, recordkeeping, interpersonal, and written and oral communication skills.
• Highly organized, self-directed, detail-oriented, results-driven, and motivated by project coordination and deadlines.
• Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously, and handle highly confidential information.
• Event planning skills.
• Outstanding written and verbal communication skills.
• Personal integrity, credibility, and passionate commitment to Right To Be's mission.
• Commitment to strong performance, high standard of accountability, and openness to feedback.
• Solution-oriented approach to conflicts.

Skills

• Asana
• Salesforce
• Zoom
• Slack
• Hugo
• Lastpass
• DocuSign
• Microsoft Office Suite
• Project Management
• Office Administration
• Executive Assisting
• Event Planning
• Recordkeeping
• Interpersonal Communication
• Written Communication
• Oral Communication
• Detail-Oriented
• Time Management
• Problem Solving

Location

• Brooklyn, NY
• Remote

Work Type

• Hybrid
• Part-time
• 15 hours per week
• Occasional travel required

Experience Level

• Entry Level
• Mid Level

Salary/Compensations

• $24.04/hr

Benefits

• Monthly Health Care Stipend
• Work laptop and necessary equipment
• Generous Paid Time Off (PTO)
• Wellness Leave
• Week off between Christmas and New Years
• Summer Fridays
• All major holidays off

About the Company

• Right To Be is an organization committed to its mission.
• They believe in retaining passionate and high-performing team members.
• Their approach to compensation is aligned with organizational values, aiming for competitive, equitable, transparent, and impact-based pay.