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About the Role

The Vector Institute is seeking a Program Coordinator, Research Operations and Academic Partnerships to support daily operations of programming related to AI workforce development, employer engagement, and early talent initiatives. This role will administer, execute, and coordinate talent-related programming and support employers and researchers.

Responsibilities

• Support the operation of early talent and work-integrated learning (WIL) programs, ensuring an excellent participant experience.
• Coordinate program communications, timelines, data collection, and reminders.
• Coordinate the submission of funding reimbursements for Early Talent and WIL programs.
• Collect and organize data across multiple Vector work streams to support impact reporting.
• Coordinate logistics for related in-person gatherings.
• Provide platform administration support for the IMPACT Mentorship Program.
• Administer weekly tasks for the Vector Digital Talent Hub, including managing job postings and monitoring job scrapers.
• Communicate with employers regarding job postings and ensure an excellent employer experience.
• Maintain and approve candidate user profiles, including post-event mass uploads.
• Assist with employer onboarding, administration, and invoicing.
• Serve as the primary point of contact for employer support inquiries.
• Coordinate with marketing and communications teams to amplify the reach and visibility of the Digital Talent Hub.
• Support the execution of early talent events.
• Collaborate with other members of the ROAP team to maximize the impact of talent programming.
• Coordinate employer registrations for talent programming and act as the point of contact for employer inquiries.
• Ensure event logistics, scheduling, and communications are well-coordinated with internal and external stakeholders.
• Work closely with the Events and Marketing/Communications teams on planning and on-site event execution.
• Prepare resume books and data reports for employers post-event.
• Reply to talent-related inquiries through the general talent inbox.
• Support administrative tasks, including faculty meetings, executive support, and internal team meeting management.
• Perform other related duties as assigned.

Requirements

• Highly organized, with strong time management and multi-tasking skills.
• Motivated to work in a fast-paced environment with different stakeholders.
• Action-oriented, with a demonstrated ability to take direction and turn it into actionable results.
• Excellent verbal and written English communication skills.
• High level of proficiency with Google Suite or the Microsoft Suite of applications.
• Keen eye for detail and ability to perform data-intensive tasks with a high degree of accuracy.
• Creative and enjoys collaborating within a small entrepreneurial environment that is results-driven.
• Passionate about growing Canada’s global leadership in AI research.
• Possesses a positive attitude, integrity, a sense of humour and tact.
• Brings positive energy and outlook to a not-for-profit corporate culture.

Skills

• Event coordination
• Program administration
• Employer engagement
• Salesforce CRM
• ClickUp
• Google Sheets

Location

• Remote

Work Type

• Full-time

Experience Level

• Not specified

Education Level

• Undergraduate degree in a related field such as business administration, communications, a STEM field, or other related field

Salary/Compensations

• $51,500 - $59,740 per year

Benefits

• Vacation time
• Floater days
• GRRSP
• Health Spending Account
• Summer Hours program
• Flexible work arrangements

About the Company

• Vector Institute believes AI powers possibility by advancing cutting-edge research and translating it into real-world impact through collaboration with research, industry, and government.
• Vector is committed to fostering a diverse and inclusive culture that reflects its values.

Equal Opportunity

• The Vector Institute welcomes applications from all qualified candidates, including those who are Indigenous, 2SLGBTQIA+, racialized persons/visible minorities, women, and people with disabilities.
• If you require an accommodation at any stage of the recruitment or selection process, please contact hr@vectorinstitute.ai. The Vector Institute team will be happy to work with you to ensure your experience is as inclusive and accessible as possible.