Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

The Executive Assistant will provide high-level administrative support to the Head of Operations and Experience and their senior leadership team. This role demands exceptional emotional intelligence, interpersonal skills, technical proficiency, a strong work ethic, and the ability to anticipate and manage executive needs with discretion and confidentiality. The successful candidate will play a key role in the organization's success by collaborating closely with senior leadership.

Responsibilities

Provide proactive executive administrative support, ensuring excellent service and professionalism.
Demonstrate problem-solving abilities and propose solutions.
Exercise excellent judgment, integrity, confidentiality, discretion, and diplomacy.
Coordinate all travel arrangements and process expense reimbursements.
Manage calendars, schedule meetings, arrange logistics, and resolve conflicts.
Interact with internal and external executives and assistants, responding with urgency.
Prioritize and manage workflow to meet deadlines and adapt to changing priorities.
Address or resolve issues within your accountability and keep leadership informed.
Collaborate with sourcing teams to initiate purchase orders and manage vendor payments.
Prepare correspondence, reports, presentations, and other materials.
Assist with special projects and additional assignments as needed.

Requirements

Bachelor’s degree in business administration, a related field, or equivalent experience.
5+ years of experience as an Executive Assistant supporting C-suite level senior executives.
Organizationally savvy with the ability to navigate sensitive situations effectively.
Strong knowledge of audio-visual setup (e.g., video conferencing) and collaboration with AV teams.
Excellent written and verbal communication skills.
Strong organizational skills and attention to detail.
Ability to multitask and manage competing priorities.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience in project management and event coordination.
Ability to maintain confidentiality and handle sensitive information.
Ability to work independently and as part of a team.
Flexibility to work outside regular business hours when needed.
Flexibility to travel up to 10% of the time for offsite meetings and key events.

Skills

Emotional intelligence
Interpersonal skills
Technical capability with suite of tools
Work ethic
Discretion
Judgment
Confidentiality
Organizational skills
Problem-solving
Integrity
Diplomacy
Calendar management
Meeting logistics
Workflow prioritization
Communication skills
Attention to detail
Multitasking
Microsoft Office Suite proficiency
Project management
Event coordination
Independent work
Team collaboration

Location

Hudson Yards

Work Type

Hybrid (3 days in office, 2 days WFH)

Experience Level

5+ years of experience as an Executive Assistant supporting C-suite level senior executives

Education Level

Bachelor’s degree in business administration, related field, or relevant experiences

Salary/Compensations

$81,580.00 - $122,365.00

Benefits

Support and flexibility to achieve professional and personal goals
Skill-building opportunities
Leadership development opportunities
Philanthropic opportunities
Contemporary, supportive, flexible, and inclusive benefits and resources
Contemporary, supportive, flexible, and inclusive benefits and resources

About the Company

At Guardian, you’ll have the support and flexibility to achieve your professional and personal goals. Through skill-building, leadership development and philanthropic opportunities, we provide opportunities to build communities and grow your career, surrounded by diverse colleagues with high ethical standards.
As part of Guardian’s Purpose – to inspire well-being – we are committed to offering contemporary, supportive, flexible, and inclusive benefits and resources to our colleagues.
Guardian Life is not currently or in the foreseeable future sponsoring employment-based visas (e.g., such as an H-1B). In order to be a successful applicant, you must be legally authorized to work in the United States, without the need for employer sponsorship/support now or at any time in the future.
As part of Guardian’s job application process, Guardian may use artificial intelligence tools (“AI Tools") to automate the sorting and filtering of information provided by applicants as part of its preliminary screening.
At Guardian, we do not use AI Tools to substantially assist or replace human judgment or discretionary decision making in our hiring process. All hiring decisions will be made by Guardian colleagues.
Please be aware that if you apply for a specific position with Guardian, you will have the choice of opting out of Guardian’s use of AI Tools during the job application process.
Current Guardian Colleagues: Please apply through the internal Jobs Hub in Workday.

Equal Opportunity

Guardian is an equal opportunity employer. All qualified applicants will be considered for employment without regard to age, race, color, creed, religion, sex, affectional or sexual orientation, national origin, ancestry, marital status, disability, military or veteran status, or any other classification protected by applicable law.
Guardian is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.
Guardian also provides reasonable accommodations to qualified job applicants (and employees) to accommodate the individual's known limitations related to pregnancy, childbirth, or related medical conditions, unless doing so would create an undue hardship.
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact MyHR@glic.com. Please note: this resource is for accommodation requests only. For all other inquires related to your application and careers at Guardian, refer to the Guardian Careers site.