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About the Role

Apex is seeking a highly motivated Senior Retirement Analyst to support our Retirements team. This role is integral in managing the full lifecycle of retirement account operations, from contributions and distributions to tax reporting and regulatory compliance, for our introducing broker-dealers. The ideal candidate will have experience in retirement plan administration or brokerage operations, a strong understanding of IRS rules governing retirement accounts, and the ability to apply creative solutions to operational challenges.

Responsibilities

Process and monitor IRA contributions, Roth conversions, rollovers, Required Minimum Distributions (RMDs), and retirement plan distributions across all retirement product types including Traditional, Roth, SEP, and SIMPLE IRAs, 401(k), 403(b), pension, annuity, and HSA/ESA accounts.
Ensure all transactions comply with IRS contribution limits, distribution rules, and eligibility requirements.
Support the preparation, review, and filing of year-end tax forms including Form 1099-R (Distributions) and Form 5498 (IRA Contributions).
Identify and resolve reporting discrepancies, process corrections, and ensure timely and accurate IRS submission through FIRE/IRIS filing systems.
Manage beneficiary designation updates, excess contribution corrections, recharacterizations, and account restriction monitoring.
Ensure all retirement account activities adhere to IRC, ERISA, and FINRA/SEC requirements.
Handle a wide range of customer inquiries and requests related to retirement accounts through email and phone, providing timely and accurate information on contribution limits, distribution options, tax implications, and beneficiary rules to enhance client satisfaction.
Continuously acquire and update knowledge of IRS regulations (Internal Revenue Code), ERISA requirements, and FINRA/SEC guidelines as they apply to retirement account operations, ensuring strict compliance and operational integrity.
Actively participate in initiatives to improve procedures by reducing risks and enhancing operational efficiencies.
Provide recommendations and insights that may influence the strategic direction of retirement services operations.

Requirements

Bachelor's Degree in Finance, Economics, Business Administration, Accounting, or a related field.
Proven track record in retirement plan administration, brokerage operations, or financial services operations is essential.
Minimum of 5 years in retirement account operations, brokerage operations, or financial services operations preferred.
Proficiency in Microsoft Office, particularly Excel.
Knowledge of SQL and data organization and Claude AI is highly desirable.
Experience with tax reporting systems (FIRE/IRIS) is a plus.
SME with IRS rules governing retirement accounts (contribution limits, RMD calculations, Roth conversion rules, early distribution penalties), ERISA compliance requirements, and FINRA/SEC guidelines affecting brokerage operations.
Knowledge of the full life cycle of retirements from account opening to tax reporting, including state withholding reconciliation and remittance.
Ability to think critically and utilize advanced problem-solving skills to address and resolve issues promptly, particularly around tax reporting accuracy and regulatory compliance.
Excellent verbal and written communication skills, capable of explaining complex retirement account rules to clients and engaging effectively with various stakeholders.
Self-motivated with the ability to operate independently while also being a cooperative and constructive team player.
Exceptional attention to detail and precision in executing tasks and projects, particularly in tax form preparation and IRS filing.
Quick learner with the ability to adapt to new challenges and regulatory changes within a dynamic environment, including annual IRS contribution limit updates and evolving SECURE Act provisions.
Must be prepared to learn and become proficient across multiple internal systems, platforms, and tools used in daily operations.

Skills

Microsoft Office
Excel
SQL
Data organization
Claude AI
Tax reporting systems (FIRE/IRIS)
IRS rules governing retirement accounts
ERISA compliance
FINRA/SEC guidelines
Critical thinking
Problem-solving
Communication
Attention to detail
Adaptability

Location

Austin
Dallas
Chicago
New York
Portland
Belfast
Manila

Work Type

Hybrid

Experience Level

Senior
5 years

Education Level

Bachelor's Degree in Finance, Economics, Business Administration, Accounting, or a related field.

Benefits

Healthcare benefits (medical, dental and vision, EAP)
Competitive PTO
401k match
Parental leave
HSA contribution match
Paid subscription to the Calm app
Generous external learning and tuition reimbursement benefits

About the Company

Apex Fintech Solutions (Apex) powers innovation and the future of digital wealth management by building tech-forward solutions that help simplify, automate, and facilitate access to financial markets for all.
Our robust suite of fintech software enables us to support clients such as Stash, Betterment, SoFi, Webull, and eToro, amongst many others; collectively, Apex powers access to the stock market for over 22+ million end customers.
At Apex, we are changing how the securities industry operates by reinventing the status quo, which was manual, slow, and accessible only by the ultra-wealthy.
We're digitizing and democratizing systems so that everyone has an opportunity to invest.
When you're at Apex, you drive this change.
You're part of a global team with a clear vision: to be the trusted technology that powers the digital economy.
Our offices in Austin, Dallas, Chicago, New York, Portland, Belfast, and Manila are home to over 1,000 employees.
Together, we’re shaping the future of financial innovation.
Embrace change. Solve big. Win together. And be G.R.E.A.T. — grit, results, empathy, accountability, and teamwork — with Apex.
We’re proud to be recognized for the innovative work we do, the purpose-driven nature of our work, and the collaborative culture we’ve created.
Best Places to Work 2026, 2025, 2024, 2023 - Presented by BuiltIn
WealthTech of the Year 2025 - Presented by US FinTech Awards
The World’s Top 250 Fintech Companies 2024 - Presented by CNBC

Equal Opportunity

Apex Fintech Solutions is an equal opportunity employer that does not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, veteran status, marital status, or any other protected characteristic.
Our hiring practices ensure that all qualified applicants receive fair consideration without regard to these characteristics.
Apex Fintech Solutions is committed to creating an inclusive and accessible workplace for all candidates, including those with disabilities.
We are dedicated to ensuring equal employment opportunities and providing reasonable accommodations to qualified individuals with disabilities.
If you require reasonable accommodations to participate in the application or interview process, please submit your request via the Candidate Accommodation Requests Form.
We will work with you to provide the necessary accommodations to ensure your full participation in our hiring process.