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About the Role

The Administrative Assistant 3 will provide high-level administrative, operational, and fiscal support to the Associate Dean of Students and associated offices, including Student Life, Career Services, Student Conduct, and University Housing. This role involves coordinating office operations, communications, meetings, travel, purchasing, financial processes, events, and special projects, while acting as a liaison and supporting division priorities.

Responsibilities

Serve as the Business Liaison for areas supported by the Associate Dean of Students.
Support budget monitoring, including tracking expenses, processing purchase orders and contracts, reconciling purchases, and serving as a point of contact for vendors.
Prepare and monitor all accounting paperwork for Associate Dean of Student accounts.
Communicate with the NS Business Office and UNLV Business Center South to resolve accounts payable, travel, and purchasing issues.
Reconcile accounts monthly and provide updates or reports to the Associate Dean of Students.
Assist with departmental and event purchasing requests.
Act as a procurement card holder, verifying and reconciling Purchase Card transactions.
Maintain Associate Dean of Students calendars and coordinate meetings.
Provide event support, including space reservation, set-up/breakdown, and participant check-in.
Create, update, and maintain office materials such as forms, handouts, website pages, and social media accounts.
Coordinate and schedule meetings, and support communication and outreach with other departments, community partners, and employer partners.
Prepare background information and conduct research to support the Associate Dean of Students for meetings.
Compose administrative reports and/or financial records.
Support departments in posting open positions and assist with onboarding processes.
Serve as a primary point of contact for the Student Affairs vehicle process.
Serve as backup support for the student engagement platform utilized by Student Life.
Collect data on departmental utilization and student engagement/development metrics, and support data analysis.

Requirements

Graduation from high school or equivalent education and three years of progressively responsible relevant work experience, including experience in maintenance of complex records and files, public/customer relations, preparation and processing of financial and statistical documents, and assisting staff with projects.
Alternatively, one year of experience as an Administrative Assistant 2 in Nevada State service, or an equivalent combination of education and experience.
Eligibility to work in the United States without sponsorship.

Skills

Proficiency with Microsoft Office Suite
Proficiency with Workday
Proficiency with related administrative systems
Ability to manage multiple priorities
Ability to maintain confidentiality
Ability to work independently
Strong organizational skills
Strong interpersonal skills
Strong written communication skills
Strong verbal communication skills

Location

Nevada

Work Type

Full-Time

Experience Level

3 years of relevant work experience
1 year of experience as an Administrative Assistant 2

Education Level

High school diploma or equivalent

Salary/Compensations

$46,207.44

Benefits

Generous vacation & sick benefits
12 paid holidays
Educational benefits
Choice of three health insurance plans
Flexible spending accounts
Health savings accounts
Pension retirement plan through the Public Employees’ Retirement System of Nevada (19.25% employee contribution with equal employer match)

About the Company

Nevada State University is a four-year Minority Serving public institution with a statewide mission, dedicated to excellence in teaching and learning and committed to the advancement of a diverse and largely underserved student population.
Designated a Hispanic Serving (HSI) and Asian American Native American Pacific Islander Institution (AANAPI), Nevada State is a university where teaching and student support are valued above all else.
With an enrollment surpassing 8,400 students in Fall 2025, the university serves a majority of first-generation, racial/ethnic minority, parent, and/or returning students.
The university celebrates the storied backgrounds of its campus community and operates with a shared commitment to represent and serve the diverse population of Nevada.
Nevada State fosters a culture of inclusive excellence to allow members to live authentically, fully engage, and flourish.
The university is dedicated to intentional and ongoing reflection to meet the evolving needs of Nevada State University, surrounding communities, and the State of Nevada.

Equal Opportunity

Nevada State University does not sponsor Visas; all applicants must be eligible to work in the United States without sponsorship.
This position may require a criminal background check.
Applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.