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About the Role

As an Office Manager, you will be a key point of contact for our team and management, ensuring the smooth, organized, and reliable operation of our daily work. Your responsibilities will span invoicing, HR matters, office organization, and supporting management.

Responsibilities

• Oversee office operations and coordinate daily workflows.
• Serve as the primary contact for service providers, business partners, and insurance companies.
• Manage contracts, documents, deadlines, and essential organizational tasks.
• Ensure adequate stock of office supplies and materials.
• Provide administrative and organizational support to management.
• Track ongoing tasks and ensure timely completion.
• Process, categorize, and record invoices and receipts.
• Prepare documentation for the tax office.
• Monitor and reconcile incoming and outgoing payments.
• Assist with outstanding invoices and dunning processes.
• Contribute to financial reports and summaries.
• Resolve discrepancies and follow up on pending issues.
• Prepare data for monthly payroll processing by the tax office.
• Maintain and manage employee records and data.
• Support the onboarding process for new team members.
• Organize training and professional development activities.
• Assist with other administrative HR tasks.

Requirements

• Completed commercial apprenticeship or equivalent professional experience.
• Professional experience in an office, office management, administration, or similar role.
• Structured, meticulous, and independent work style.
• Strong organizational skills, ability to prioritize, and manage multiple tasks simultaneously.
• Excellent interpersonal and communication skills.
• Proficient in Outlook, Word, and Excel.
• Familiarity with accounting, HR administration, or DATEV Unternehmen online is a plus.
• Comfortable handling numbers, invoices, and administrative tasks.
• Proactive and self-motivated approach to tasks.
• Willingness to take responsibility and learn new topics.

Skills

• Organization
• Coordination
• Communication
• Administration
• Invoicing
• HR Administration
• Office Management
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel

Location

• Berlin

Work Type

• Full-time

Experience Level

• Professional experience required

Education Level

• Commercial apprenticeship or equivalent experience

Benefits

• Varied and responsible position with daily variety.
• Work in an exciting industry.
• High degree of personal responsibility and influence.
• Short decision-making paths and direct collaboration with management.
• Flexible working hours.
• Long-term employment in a supportive and collegial environment.
• Opportunity to contribute ideas and develop processes.
• Role that provides significant support to daily operations.

About the Company

• Spice Event is a Berlin-based technical service provider for the event industry.
• Since 2006, we have ensured the success of corporate events, conferences, trade fairs, and concerts through technical expertise, experience, and passion.