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About the Role

Great Performances is seeking a highly analytical, organized, and detail-oriented Billing Data Entry Specialist to join their team in a remote, part-time capacity. This role supports the Department for the Aging (DFTA) Home Delivered Meals Program by accurately entering, maintaining, and auditing high-volume billing and financial data related to meal services, invoices, reimbursements, and program documentation.

Responsibilities

Accurately enter high-volume billing, invoice, payment, and program-related financial data into the company’s database on a daily basis.
Ensure timely and accurate processing of billing information for the DFTA Home Delivered Meals Program.
Review, verify, and reconcile billing information to ensure accuracy, completeness, and compliance with DFTA contractual requirements and internal policies.
Assist with invoice tracking, payment reconciliation, and account documentation.
Utilize advanced Microsoft Excel functions, including Pivot Tables, SUMIFS, VLOOKUP/XLOOKUP, and other formulas to organize, analyze, and validate billing and program data.
Generate reports, spreadsheets, dashboards, and financial summaries to support billing, reimbursement, program tracking, and operational decision-making.
Audit meal delivery records, invoices, and supporting documentation to ensure compliance with DFTA regulations, contractual guidelines, and organizational standards.
Maintain organized digital records and supporting documentation for audits, contract compliance, and financial reporting.
Identify, investigate, and resolve billing discrepancies, data inconsistencies, and entry errors prior to final processing.
Communicate with internal departments to obtain missing information and ensure accurate billing records.
Work closely with program staff, finance, and operations teams to support timely billing, reporting, and reimbursement activities.
Respond professionally to internal billing inquiries and provide administrative support as needed.
Safeguard confidential financial, participant, and organizational information in accordance with company policies and applicable privacy regulations.
Maintain accurate electronic filing systems and ensure proper record retention.
Perform other administrative, billing, and data entry duties as assigned to support the successful operation of the DFTA Home Delivered Meals Program.

Requirements

High school diploma or equivalent required; coursework in Accounting, Finance, Business Administration, or a related field is preferred.
Minimum of 1–2 years of experience in billing, data entry, bookkeeping, accounting support, or a related administrative role.
Experience processing invoices, financial records, or government-funded program billing is preferred.
Proficiency in Microsoft Office Suite, Google Sheets, and database management systems.
Experience working with accounting, billing, ERP, or financial management software is preferred.
Ability to type a minimum of 45–50 words per minute with a high degree of accuracy.
Strong mathematical, analytical, and problem-solving skills with the ability to identify and resolve billing discrepancies.
Exceptional attention to detail, organizational skills, and the ability to manage multiple priorities while meeting deadlines.
Excellent verbal and written communication skills, with the ability to collaborate effectively across departments.
Demonstrated ability to maintain the confidentiality of sensitive financial, participant, and organizational information.
Self-motivated, dependable, and able to work independently as well as collaboratively in a fast-paced environment.
Must be able to provide valid documentation that you are legally eligible to work in the United States.

Skills

Microsoft Excel (Advanced)
Pivot Tables
SUMIFS
VLOOKUP/XLOOKUP
Sorting
Filtering
Conditional Formatting
Data Validation
Microsoft Office Suite
Google Sheets
Database Management Systems
Accounting Software
Billing Software
ERP Software
Financial Management Software
Typing (45-50 WPM with accuracy)
Mathematical Skills
Analytical Skills
Problem-Solving Skills
Attention to Detail
Organizational Skills
Time Management
Verbal Communication
Written Communication
Collaboration
Confidentiality Management

Location

Remote

Work Type

Part-time
Remote

Experience Level

1-2 years

Education Level

High school diploma or equivalent

Salary/Compensations

$20.00 per hour

Benefits

Accrued sick time

About the Company

From innovative menus and striking design to impeccable service and critical attention to detail, at Great Performances, we weave our mission into all we do.
Serving New York City for over four decades, Great Performances has evolved from a waitress staffing agency to the leading catering, events, and hospitality companies in the greater New York area.
We provide food services in an array of celebrated New York City cultural institutions, including Jazz at Lincoln Center, Brooklyn Museum, Brooklyn Academy of Music, Wave Hill, and The Apollo Theater.
We are known for full-service catering and events, corporate workplace dining and amenity programs, and large-scale event and festival production.
Great Performances is the nation’s first caterer to own and operate an organic farm, Katchkie Farm, located in Kinderhook, NY.
Progressive from the start, we consistently set the pace for industry best practices.
Our Vision: Building Community to Better Our World
Our Mission: Unleash Joy through Genuine Hospitality
Our Core Values: Craftsmanship, People, Sustainability, Collaboration, Doing Good Through Food.

Equal Opportunity

Great Performances is an equal-opportunity employer.
At Great Performances, we employ qualified individuals based solely on ability, training, and experience.
Great Performances does not discriminate against any employee or applicant for employment or promotion based on race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.