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About the Role
Support the Finance team by carrying out a wide range of accounts administration activities across the group. Manage the purchase ledger, ensure accurate and timely processing of supplier invoices, and build and maintain strong relationships with suppliers.
Responsibilities
- Accurately process supplier invoices into Paprika, ensuring proper coding and authorisation.
- Ensure correct processes are followed regarding purchase ordering systems and invoices are correctly allocated on complex orders.
- Timely processing of staff expense claims.
- First review and approval of expense claims to ensure compliance with company travel policy and/or project budgeted allowances.
- Escalate expense policy non-adherence to line managers.
- Weekly upload of staff credit cards, ensuring timely return by staff.
- Check returned claims reconcile back to the monthly statement.
- Ensure VAT is correctly recorded and reported in line with HMRC requirements.
- Prepare and process supplier payments across multiple companies in Paprika and the bank.
- Work closely with project teams on agreed supplier milestone payments to support project delivery and maintain a positive cash position.
- Maintain and reconcile the purchase ledger, working closely with Procurement to ensure accuracy of supplier records.
- Ensure open queries on the ledger are documented and reviewed for timely resolution.
- Maintain organised filing systems, ensuring all supplier invoices and claim receipts are logged in Paprika.
- Ensure backup for proposed journals is clearly marked and saved in the finance drive on SharePoint.
- Ensure adherence to company policies and UK accounting standards.
- Reconcile supplier statements.
- Liaise with the wider business and suppliers to resolve PO/invoice anomalies via electronic, in-person, or telephone communication.
- Monitor the accounts email inbox, ensuring responses are delivered within the department's agreed SLA.
- Follow current company processes and suggest processing improvements.
- Contribute to and achieve business objectives.
- Maintain professional internal and external relationships aligned with company core values.
- Proactively establish and maintain effective working team relationships with all support departments.
- Provide holiday cover for other team members as required.
- Embrace and champion company values and behaviours.
- Perform other duties appropriate to the role.
Requirements
- Proven organizational and time management skills.
- Excellent numerical skills.
- Incredible attention to detail.
- Good oral and written communication skills.
- Ability to work effectively as part of a team.
- Hands-on, can-do approach.
- Ability to remain calm under pressure.
- Experience in a similar role (Desirable).
- Use of Paprika ERP system (Desirable).
- AAT qualification or similar (Desirable).
Skills
- Ability to present information clearly and concisely.
- Good level of computer literacy, particularly with regard to databases and Excel/Word.
Location
- Hertford
- Eastbourne
- London
Work Type
- Permanent
- Full-time
About the Company
- We’re an inclusive agency, invested in our people and connected to challenges we face in society across diversity, inclusion, mental health, wellbeing and sustainability.