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About the Role

The Executive Assistant supports the Chief with calendaring, logistics, planning, and execution to ensure team meetings and events are executed with strong vision and contribute to a high-quality experience. This role also manages travel support for the Chief and Chief of Staff, handles financial responsibilities for the Chief's office, and provides front-line communications support with discretion and confidentiality. Additionally, the Executive Assistant will support the Chief of Staff with various project tasks.

Responsibilities

Manage financial matters for the Office of the Chief with integrity, excellence, and diligence.
Understand the Chief's voice to draft correspondence, presentations, and manage front-line communications.
Ensure the Chief's email inbox is categorized and organized, with all emails receiving appropriate and timely responses.
Manage Campus Operations team meeting logistics, take notes, disseminate meeting notes and next steps, and follow up on all agreed-to commitments.
Manage the Chief’s calendar by assisting with travel arrangements including flights, hotel, and car rentals, and ensuring all meeting requests are reviewed and calendared.
Support the Chief of Staff’s key initiatives, projects, and events through timely task completion.
Provide excellent and timely internal and external customer service on behalf of the Chief.
Additional Duties as assigned.

Requirements

5-7 years related experience.
Bachelor’s degree or higher; experience may be accepted in lieu of degree.
Emotional maturity.
Demonstrated ability to handle confidential information with discretion.
Excellent oral, written, and presentation skills.
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to details.
Well-rounded interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
Strong computer literacy that includes an understanding of Microsoft Office Suite (i.e., Word, Excel, PowerPoint).
Highly resourceful, problem-solving team-player and strong individual executor.
Make informed decisions by gathering reliable information, asking clarifying questions, and evaluating multiple options, aligning choices with team objectives, current responsibilities, and the broader mission of the organization.
Set clear, measurable goals and regularly reflect on progress, adjusting actions as needed.
Prioritize work aligned with goals using a task management system and consistently meet deadlines through effective time management.
Demonstrate self-awareness by actively seeking and thoughtfully responding to feedback with curiosity and a growth mindset.
Identify development areas, implement feedback when appropriate, and pursue opportunities to build knowledge and skills.
Demonstrate self-awareness and emotional intelligence, fostering psychological safety and trust within the team.
Build respectful, reliable relationships and engage in direct, compassionate feedback, supporting a culture of honesty and mutual respect.
Communicate clearly and professionally, delivering concise messages tailored to the audience.
Actively listen, engage in dialogue by asking and clarifying questions, and follow up to ensure shared understanding in both individual and group settings.
Bending, stooping, standing, vision, lifting, walking.

Skills

Microsoft Office Suite (Word, Excel, PowerPoint)
Task management system
Emotional maturity
Discretion
Oral communication
Written communication
Presentation skills
Organizational skills
Attention to detail
Interpersonal skills
Relationship building
Computer literacy
Problem-solving
Teamwork
Individual execution
Strategic decision making
Work management
Team management
Self-growth
Building trust
Deliberate communication
Active listening

Location

Remote
Texas
Austin
El Paso
Houston
Permian Basin (Midland/Odessa)
Rio Grande Valley
San Antonio
Tarrant County (Fort Worth)

Work Type

Full-time
Remote

Experience Level

5-7 years related experience

Education Level

Bachelor's degree or higher

Salary/Compensations

$58,400 - $67,200
Eligible for performance pay based on organizational performance and goal attainment.

Benefits

Medical plans
Dental plans
Vision plans
Disability insurance
Life insurance
Parenting benefits
Flexible spending account options
Generous vacation time
Referral bonuses
Professional development
403(b) plan
Relocation stipend (if applicable)

About the Company

At IDEA, the Staff Experience Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members.