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About the Role

The People Team Assistant will support the needs of the People department, focusing on HR and benefits administration, onboarding/offboarding, and special projects. This entry-level role is ideal for individuals seeking a career in human resources, requiring professionalism, attention to detail, confidentiality, and strong interpersonal skills.

Responsibilities

• Coordinate and facilitate the end-to-end onboarding process for new hires.
• Assist with new hire orientation, serving as a primary point of contact.
• Liaise with IT, Facilities, and department heads to ensure new employees have necessary resources.
• Manage and coordinate offboarding procedures, including scheduling exit interviews and processing documentation.
• Collect, verify, and process new hire documentation in compliance with laws and policy.
• Provide general HR and benefits administration support, including data changes in Workday.
• Assist with Open Enrollment processes, including employee communication and coordination with benefits providers.
• Assist with the planning and execution of employee engagement initiatives.
• Complete employment verifications accurately and in a timely manner.
• Audit HR, benefits, and payroll documents for accuracy, completeness, and compliance.
• Maintain and update personnel files, ensuring records are current and organized.
• Assist with the employee evaluation process, including scheduling, tracking, and filing.
• Align and work closely with the global people operations team to provide support.
• Manage monthly HR and benefits invoicing, including processing, tracking, and reconciling.
• Coordinate purchase of employee gifts and recognition items, managing expenses and records.
• Draft HR communications including announcements, policy updates, and employee-facing correspondence.
• Provide general administrative support to the HR team, including calendar management and meeting coordination.
• Support HR special projects and initiatives as directed.
• Assist with job postings and candidate coordination as needed during recruitment.

Requirements

• Bachelor's degree required, preferably in Human Resources, Business Administration, or a related field.
• 0–2 years of experience in an HR or administrative role (internship experience welcome).
• Familiarity with an HRIS platform (e.g., Workday, BambooHR, ADP) preferred.
• Knowledge of basic employment law and HR best practices a plus.

Skills

• Excellent verbal and written communication skills.
• Ability to interact professionally at all levels of the organization.
• Ability to work effectively with cross-functional teams.
• Ability to build strong working relationships across departments.
• Strong organizational skills.
• Meticulous approach to documentation, data entry, and compliance tasks.
• Ability to manage multiple tasks and competing priorities in a fast-paced environment.
• High degree of discretion and integrity when handling sensitive employee information.
• Warm, approachable manner that creates a positive first impression.
• Proactivity; takes initiative and follows through on tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Location

• New York

Work Type

• Full time
• Permanent Contract

Experience Level

• Entry-level
• 0-2 years experience

Education Level

• Bachelor's degree

Salary/Compensations

• $65,000 - $75,000

Benefits

• A structured onboarding experience and mentorship from experienced HR professionals.
• Clear opportunity for growth within the HR function.

About the Company

• Herbert Smith Freehills Kramer is committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives.
• The firm sees this as essential to its success, including its ability to innovate and achieve sustained high performance.
• This is a key part of its Values—Human, Bold, and Outstanding.

Equal Opportunity

• Herbert Smith Freehills Kramer is an equal opportunity employer.
• The firm is committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the business and are valued for their skills, experience, and unique perspectives.
• The firm does not discriminate on the basis of race, color, creed, religion, sex, national origin, veteran status, mental or physical handicap or disability, age, citizenship status, alienage, ancestry, marital status, sexual orientation, gender identity, or expression or any other criteria prohibited under applicable federal, state or local law.