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About the Role

We are seeking a highly organized and energetic Marketing Events Manager to manage our event footprint, focusing on high-impact external trade shows and internal corporate events.

Responsibilities

• Coordinate end-to-end logistics for trade show booth assets, including shipping, handling, rigging, electrical, and AV setups.
• Serve as the primary point of contact for booth builders, printers, exhibit houses, and promotional swag vendors.
• Assist in designing physical booth layouts, ordering promotional items, and ensuring signage is on-brand.
• Manage hotel room blocks and on-site schedules for executives and sales teams attending trade shows.
• Work with the marketing team to execute pre-show promotional campaigns and ensure post-show leads are routed to sales.
• Own the technical setup, formatting, and scheduling of internal event emails within Outlook.
• Maintain and track RSVP data, manage registration caps, and provide attendance updates.
• Concept, plan, and execute employee-facing events including holiday parties, summer outings, and team-building activities.
• Manage logistics for key internal meetings such as town halls and executive board meetings.
• Scout and book off-site locations, manage catering menus, and source internal corporate gifts.
• Track event expenditures across all events and ensure they stay within allocated budgets.
• Process invoices and assist in reviewing vendor and venue contracts.
• Maintain organized storage of all marketing event collateral, booth graphics, and company swag.

Requirements

• 2-3 years of experience in event planning, corporate meeting coordination, marketing logistics, or administrative support.
• Elite project management skills with meticulous attention to detail.
• Exceptional interpersonal skills for collaborating with cross-functional teams.
• Ability to gather communication content and execute campaigns to specification.
• A proactive problem-solver with a calm demeanor under pressure.
• Proficiency with Microsoft Office, project management tools (Asana), and email marketing/CRM platforms (HubSpot).
• Willingness to travel up to 10% for on-site execution at major trade shows.
• Ability to sit and walk; use hands for repetitive motion; talk or hear.
• Ability to occasionally stand, walk, reach, bend, stoop, kneel, crouch, and lift/move up to 40 pounds.
• Specific vision abilities including close vision.
• Use of PC, telephone, and other office equipment.

Skills

• Event Planning
• Marketing Logistics
• Project Management
• Vendor Coordination
• Budget Tracking
• Contract Administration
• Inventory Management
• Microsoft Office Suite
• Asana
• HubSpot
• Outlook
• Communication
• Problem-Solving

Location

• Hybrid

Work Type

• Hybrid

Experience Level

• 2-3 years

Benefits

• Employer contributions towards health insurance
• Vision coverage
• 401(k) retirement savings plans
• Dental insurance
• Life/AD&D insurance
• Worksite Voluntary Plans (Accident, Critical Illness, Hospital Indemnity insurance)
• Flexible Spending Accounts
• Health Savings Account
• PTO policy
• 10 Paid Holidays per year

About the Company

• AeroSafe Global is an integrated healthcare service partner solving pharmaceutical industry challenges by bridging cold-chain logistics and the point of care.
• Our mission is to ensure the integrity and delivery of life-saving medicines to every patient.

Equal Opportunity

• AeroSafe Global provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
• This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.