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About the Role

Performs advanced (senior-level) grant development and coordination, technical assistance, and administration work to plan, organize and deliver federally and state-funded grants within Texas. This role involves coordinating, reviewing, evaluating, and reporting on grants, serving as a liaison between funding sources and government entities, and conducting applicant briefings. The Recovery Specialist also performs internal staff training, assists in developing training materials, and may be assigned a focus area to become an expert. When not focused on training, the role involves serving as a training officer for other coordinators, reviewing practices such as preliminary damage assessments and financial compliance.

Responsibilities

Perform an array of technical, training, research, planning, compliance, program assessment and administrative activities related to TDEM federal and state grants administration.
Represent the state during post-disaster operations and help coordinate provision of post-disaster assistance.
Ensure sub-recipients’ and grantees’ compliance with conditions of grants by monitoring agreements, contracts, expenses, activities, and federal and state regulations.
Serve as a liaison between the sub-recipients, the state, and grant funding sources by attending meetings, responding to information requests, and resolving issues between parties involved.
Review submitted grant applications and determine the applicant’s eligibility for award based on established criteria.
Review action plans developed by local jurisdictions for compliance with Federal Emergency Management Agency procedures and guidelines.
Assist in preparing and processing applications for disaster projects in accordance with applicable state and federal laws, rules, policies and procedures.
Assist in the development and provision of information, technical assistance implementation guidance and training to local governments and state agencies concerning grant programs, financial record retention and state and federal disaster assistance programs.
Coordinate and approve work plans and timelines to ensure submission of state or federal grant applications and program reports in a timely manner.
Prepare and review grant closeout materials.
Monitor activities and compliance with requirements, laws, regulations, policies and procedures for assigned program.
Perform project site inspections to verify progress or completion of grant.
Coordinate the maintenance of files and records and prepares reports related to grant activities for grants issued and received.
Conduct entrance and exit conferences and other meetings with elected officials, governmental and non-profit organization leaders to explain the monitoring process and results.
Provide first aid or emergency medical services (EMS) at any time (except during periods of external employment), within the scope of the employee’s certification (if any) by the Texas Department of State Health Services, following the TDEM EMS Protocols and after approval to operate under the EMS Medical Director.
Perform related work as assigned.
Ability to travel (25%).
Face-to-face and person-to-person interactions are required.
Maintains a regular course of attendance during assigned work schedule and work extended hours when needed.

Requirements

Bachelor's degree in a related field from an accredited four-year college or university or an equivalent combination of education and experience.
Four (4) years’ of work experience in positions performing any combination of grant management, emergency management, financial or program compliance, public or business administration, real estate, commercial construction, insurance adjusting, or other directly related experience.
Must have completed IS-100, IS-200, IS-700 and IS-800 within the first six (6) months of employment.
Must possess a valid Texas driver’s license or ability to obtain at hire.
Resumes are not accepted in lieu of an application.
Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Skills

Working knowledge of, or the ability to rapidly assimilate information related to state and federal regulations, legislation, guidelines, policies, procedures, grant eligibility, and reporting requirements.
Considerable knowledge of the principles and practices of public and grant administration.
Considerable knowledge, after training, of methods of resources management, including the acquisition, allocation and distribution of various types of financial assistance and disaster relief.
Ability to learn and effectively apply working knowledge of government organizations, operations and emergency management programs at the federal, state and local levels.
Must demonstrate an ability to exercise poise, tact, diplomacy and an ability to establish and maintain positive, working/professional relationships with internal/external customers.
Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness or professionalism.
Ability to work independently; and to understand and effectively apply complex oral and written instructions and procedures.
Must be able to construct and deliver clear, concise, and professional presentations to a variety of audiences and/or individuals.
Must have experience communicating and presenting to diverse, small, and large groups.
Ability to develop and conduct training classes, briefings, workshops and conference presentations.
Ability to communicate effectively (oral and written).
Must demonstrate an ability to examine data/information, discern variations/similarities, and be able to identify trends, relationships and causal factors, as well as, grasp issues, draw accurate conclusions, and solve problems.
Ability to analyze problems, identify causative factors, and apply actions to effectively resolve current issues and prevent recurrences of problem conditions.
Ability to interpret guidelines, policies, procedures, and regulations; to evaluate fiscal data for reasonableness, necessity, and conformity with grant requirements.
Must possess appropriate levels of proficiency with utilized software and systems and be able to learn new software/systems.
Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Must demonstrate an ability to responsibly handle sensitive and confidential information and situations and adhere to applicable laws/statutes/policies related to access, maintenance and dissemination of information.
Must be able to work in a safe manner at all times, avoiding shortcuts that have potential adverse results/risks, and must be able to comply with safety standards and best practices.
Must be able to work in inclement weather, traverse uneven terrain and standing water, and move into and around damaged structures to conduct damage assessments or move around construction or debris removal sites when conducting project audits.
Availability for after-hour and weekend work is required.
Must have the ability to operate outside of normal working hours during disaster response and recovery deployment activities away from normal duty station and in inclement weather for extended periods, including nights and weekends.

Location

Austin, Texas

Work Type

On-site
Staff

Experience Level

Advanced (senior-level)
Four (4) years’ of work experience

Education Level

Bachelor's degree in a related field
Graduation from an accredited college or university with major course work in emergency management, accounting, finance, business management, construction management or public administration is preferred.

Salary/Compensations

$7,353.68 monthly

About the Company

The Texas Division of Emergency Management (TDEM) is an emergency response entity and this status can affect working hours, travel and change in duties as needed.

Equal Opportunity

Equal Opportunity/Veterans/Disability Employer.