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About the Role

This role requires a well-rounded skill set and enthusiasm to help create and maintain a healthy and safe working environment. With oversight from the Global Head of FM, you will lead the implementation and day-to-day management of facilities services for The Economist Group’s Americas offices, with a focus on planning and delivering upcoming office relocations, including the NY headquarters.

Responsibilities

• Support the delivery of successful office moves by working with internal stakeholders, architects, and contractors.
• Visit potential spaces to assess suitability against the brief.
• Translate the approved move brief into a detailed delivery plan, including milestones, dependencies, owners, access requirements, risks, decisions, and contingency actions.
• Maintain project schedule, action log, risk and issue register, decision log, budget tracker, and change control record.
• Provide concise status updates and early warnings of slippage.
• Coordinate surveys, site readiness checks, landlord requirements, building access, licenses, insurance evidence, method statements, and contractor documentation.
• Collaborate with workplace design, IT, and business teams to validate floor plans, desk and room allocations, furniture, storage, signage, equipment, accessibility, and operational needs.
• Coordinate procurement and supplier activity for removals, furniture, storage, cabling, IT deployment, cleaning, security, signage, waste, and other workstreams.
• Plan move sequencing, packing and labeling, crate distribution, specialist-item handling, staff guidance, and departmental responsibilities.
• Lead on-site coordination during enabling works, move days, and initial occupation, including inductions, access, deliveries, escalations, progress checks, and end-of-day reconciliation.
• Protect business continuity by coordinating with IT and operational teams, confirming critical services, fallback arrangements, handover criteria, and go/no-go information.
• Manage snagging and defects, verify close-out evidence, coordinate post-move support, and assist in transitioning the new workplace into business-as-usual facilities operations.
• Support the closure or handback of the former office, including asset removal, waste and recycling, final cleaning, access returns, meter or service information, and dilapidations activity.
• Act as an approachable point of contact for practical move questions and workplace issues.
• Build productive relationships with department leads and move champions, capture requirements, confirm decisions, and manage expectations.
• Support the daily operation of the office workplace, meeting rooms, and reception area, ensuring a professional service and high standard of accommodation.
• Complete regular property inspection audits and assist with premises management issues.
• Liaise with building management teams and landlord’s agents to ensure compliance with building rules and regulations.
• Negotiate, coordinate, and monitor Facilities Management contracts and service agreements, including planned maintenance, reactive repair services, and ad hoc jobs.
• Establish and maintain proper site records in accordance with best practice rules.

Requirements

• Practical experience in facilities, workplace, property, office operations, or a similar service environment.
• Experience coordinating an office move, workplace change, fit-out, refurbishment, or another multi-supplier operational project.
• Ability to build and maintain project controls, including plans, actions, risks, budgets, changes, and status reports.
• Experience supervising contractors and coordinating work in an occupied or operational environment.
• Working knowledge of workplace health and safety responsibilities, contractor controls, and risk assessment principles.
• Confidence using Microsoft 365 or Google Workspace and a project/task-management tool.
• Ability to maintain accurate spreadsheets and records.
• Highly organized, dependable, and comfortable managing several live workstreams.
• Visible and hands-on with the judgment to solve practical problems at pace.
• Clear communicator who can adapt information for colleagues, senior stakeholders, and suppliers.
• Commercially aware, numerate, and attentive to detail.
• Calm under pressure, with sound prioritization and escalation judgment.
• Collaborative and service-minded, while willing to challenge unsafe work, missed commitments, or uncontrolled changes.

Skills

• Facilities Management
• Project Management
• Office Moves
• Workplace Change
• Fit-out Coordination
• Refurbishment Coordination
• Contractor Supervision
• Health and Safety
• Risk Assessment
• Microsoft 365
• Google Workspace
• Project/Task Management Tools
• Spreadsheet Management
• Record Keeping
• Communication
• Commercial Awareness
• Numeracy
• Attention to Detail
• Problem Solving
• Prioritization
• Escalation Management

Location

• New York

Work Type

• Hybrid
• Contract

Experience Level

• 12 month contract

Salary/Compensations

• $75,000-$89,000

Benefits

• Highly competitive pension or 401(k) plan
• Private health insurance
• 24/7 access to counselling and wellbeing resources through Employee Assistance Program
• Work From Anywhere program (up to 25 days per year)
• Generous annual leave
• Generous parental leave
• Dedicated days off for volunteering
• Dedicated days off for moving home
• Free access to all The Economist content (online subscription, apps, podcasts)

About the Company

• Since 1843, The Economist Group has championed independence, excellence, and openness, helping people understand and tackle critical challenges.
• It is a global media and information-services company powered by digital innovation, analytical rigor, and evidence-based insight.
• The group comprises three businesses: The Economist, Economist Enterprise, and Economist Education, delivering trusted analysis and insights to over 170 countries.
• The company's purpose is to drive progress by empowering decision-makers to navigate a complex world.
• The company culture values ideas, encourages ownership, and upholds high standards.
• It invests in curious, thoughtful, and adaptable individuals.
• Fresh thinking is taken seriously, ambition is matched by integrity, and great work is recognized.
• Employees work across disciplines, geographies, and perspectives, united by a commitment to innovation, excellence, and meaningful impact.

Equal Opportunity

• We are an innovative organisation that encourages the use of technology. We recognise that candidates may utilise AI tools to support with their job application process. However, it is essential that all information you provide truthfully and accurately reflects your own experience, skills, and qualifications.