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About the Role

The Princess Margaret Cancer Centre is seeking a highly organized and detail-oriented Administrative Assistant II to support the Dental Oncology program, providing essential day-to-day administrative support to ensure smooth operations.

Responsibilities

• Coordinate administrative operations for clinical, research, or departmental programs.
• Support payroll submissions, onboarding activities, and personnel documentation.
• Maintain confidential records, files, and databases.
• Schedule meetings, prepare agendas, take minutes, and coordinate follow-up actions.
• Obtain approvals and signatures for organizational documents and processes.
• Organize events, workshops, and program activities.
• Liaise with internal departments and external stakeholders to facilitate day-to-day operations.
• Provide general administrative support to managers, physicians, and research teams.

Requirements

• Completion of a recognized business, office administration diploma program is preferred.
• Two to three (2–3) years of related administrative or secretarial support experience, preferably in a healthcare environment.
• Medical terminology training and/or experience with project and event coordination are considered assets.
• Proficiency with Microsoft Office applications and experience using word processing, spreadsheet, database, and other office software.
• Excellent organizational, prioritization, time management, and multitasking skills, with the ability to manage multiple concurrent tasks.
• Strong interpersonal, customer service, verbal, and written communication skills.
• Demonstrated teamwork, problem-solving, conflict resolution, and sound judgment skills.
• Ability to work independently, learn quickly, and perform effectively under pressure in a fast-paced environment.
• Ability to maintain confidentiality and exercise discretion while handling sensitive information.
• Knowledge of applicable legislative, UHN, and departmental policies, with a demonstrated commitment to producing high-quality work is an asset.
• Maintaining satisfactory attendance.
• Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.
• All applications must be submitted before the posting close date.
• Please ensure you check your email regularly.
• A Criminal Record Check may be required of the successful candidate.
• UHN reserves the right to discontinue with the consideration of their application if any information provided is misleading, inaccurate or incorrect.

Skills

• Microsoft Office applications
• Word processing
• Spreadsheet
• Database
• Office software
• Organizational skills
• Prioritization skills
• Time management skills
• Multitasking skills
• Interpersonal skills
• Customer service skills
• Verbal communication skills
• Written communication skills
• Teamwork skills
• Problem-solving skills
• Conflict resolution skills
• Sound judgment skills
• Ability to work independently
• Ability to learn quickly
• Ability to perform effectively under pressure
• Ability to maintain confidentiality
• Ability to exercise discretion

Location

• Princess Margaret Cancer Centre

Work Type

• Temporary Part-Time
• 1 year contract
• 15 hours per week

Experience Level

• Two to three (2–3) years of related administrative or secretarial support experience

Education Level

• Completion of a recognized business, office administration diploma program is preferred

Salary/Compensations

• $25.56 - $31.95 per hour

Benefits

• Competitive compensation & benefits (medical, dental, etc.)
• HOOPP defined benefit pension plan
• Wellness services & offerings
• Close access to the TTC and UHN shuttle service
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

About the Company

• UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital.
• With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre.
• As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care.
• UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine.
• UHN is a research hospital affiliated with the University of Toronto.
• UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

Equal Opportunity

• UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace.
• Requests for accommodation can be made at any stage of the recruitment process.
• Applicants need to make their requirements known.