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About the Role

The University of Rochester is seeking an individual to provide administrative support within the Dev & Behav Pediatrics department. This role involves managing correspondence, data entry, record keeping, and assisting with various office functions to ensure departmental efficiency.

Responsibilities

• Types correspondence, reports, and other materials.
• Conducts information retrieval and data entry.
• Compiles, organizes, and maintains records of business transactions.
• Maintains moderately complex indexes and files.
• Opens, sorts and routes incoming mail, answers correspondence and prepare outgoing mail.
• Maintains and update filing, inventory, mailing and database systems.
• Operates office machines such as photocopiers and scanners, voice mail systems and personal computers.
• Completes and mails bills, contracts, policies, invoices and checks.
• Compile, copy, sort, and file records of office activities.
• Answers phones, direct calls and take messages.
• Often provides work direction to lower level support employees.
• Manages calendars, schedules meetings, and coordinates travel arrangements.
• Prepares and edits documents, presentations, and reports.
• Handles correspondence, including email, mail, and phone communications.
• Maintains filing systems and ensures document organization and confidentiality.
• Modifies and records data, and runs pre-built reports.
• Works closely with the department team.
• Organizes relevant data for given department.
• Serves as department point of contact for certain tasks.
• Communicates with departments and outside entities by answering phones, monitoring central email inboxes, and distributing notices.
• Provides general office backup, including assisting with payroll, billing, and reimbursements as needed.
• Maintains a comprehensive understanding of the respective database, policies, and norms to ensure efficiency in the department.
• Assists in planning and executing departmental projects and events.
• Performs other duties as assigned.

Requirements

• High School diploma or equivalent and 2 years of relevant experience required.
• Equivalent combination of education and experience is acceptable.

Skills

• Data entry
• Record keeping
• Office machine operation
• Communication

Location

• 200 E River Rd, Rochester, New York, United States of America, 14623

Work Type

• Regular
• Time as Reported / Per Diem
• As Scheduled

Experience Level

• 2 years of relevant experience

Education Level

• High School diploma or equivalent

Salary/Compensations

• $19.04 - $26.63 per hour

About the Company

• The University of Rochester is defined by a deep commitment to Meliora - Ever Better.
• Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability.
• Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
• The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better.

Equal Opportunity

• The University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics).
• This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.