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About the Role

The Center for Reproductive Rights is seeking a Coordinator, Communications Operations to support the communications team by managing budget administration, processing invoices, tracking expenses, and maintaining financial records. This role will also assist with procurement, contracting, and operational processes, acting as a point of contact for inquiries and collaborating with other departments to improve systems. The position offers high-level administrative support to the CCMO, including calendar management and presentation preparation.

Responsibilities

Support department budget processes by processing invoices, tracking expenses, Brex Reports, reclasses, reconciliation, and maintaining organized financial records on SharePoint and Microsoft Teams.
Support the procurement and contracting process for external vendors, licensing, and consultants from drafting through execution.
Optimize information flow across teams for shared projects, ensuring proper file organization, maintaining SharePoint, and using project management tracking tools.
Catalog and upload digital media into a digital asset management system (e.g., Monday.com, Microsoft Teams, Canto).
Provide high-level administrative support to the CCMO and Communications team leads, including calendar management, travel arrangements, and meeting preparation.
Act as a point of contact for administrative and technical inquiries related to files, trainings, and scheduling.
Direct team members to appropriate resources such as SharePoint, Bitwarden, and Monday.com.
Plan and execute projects by tracking timelines, coordinating with stakeholders, managing logistics, and ensuring deliverable completion.
Collaborate with key departments (Finance, Accounting, IT, Programs) to enhance cross-departmental systems and processes.
Attend meetings, document key discussions and action items, and distribute meeting notes.
Perform other duties as needed.

Requirements

Strong commitment to the Center’s mission, purpose, and values.
Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel).
Familiarity with Concur, SharePoint, Microsoft Teams, Monday.com is preferred.
A self-starter with superior organizational skills and strong attention to detail.
Ability to prioritize and manage competing work demands.
Excellent interpersonal skills with the ability to work independently and as part of a team.
Ability to maintain a calm, professional demeanor under strict deadlines and shifting priorities.
Project coordination skills with the ability to plan, organize, track progress, follow up with stakeholders, and support timely completion of deliverables.
A proactive approach to problem-solving with strong decision-making skills.
Technological proficiency and eagerness to learn new platforms.
Strong written and verbal communication skills.
Ability to give and receive feedback.
Positive attitude and willingness to contribute to a collaborative team environment.

Skills

Microsoft Office Suite (Word, PowerPoint, Excel)
Concur
SharePoint
Microsoft Teams
Monday.com
Digital asset management systems
Project management
Budget administration
Invoice processing
Expense tracking
Procurement
Contracting
Organizational skills
Attention to detail
Interpersonal skills
Problem-solving
Decision-making
Written communication
Verbal communication

Location

New York City

Work Type

Hybrid (3 days in-office, 2 days remote)

Experience Level

5 years of relevant professional experience

Education Level

University Degree (baccalaureate or higher) in communications or related field

Salary/Compensations

$73,440

Benefits

Comprehensive health insurance plan with no in-network deductible and best-in-class reproductive healthcare coverage, including infertility.
Dental and Vision coverage.
Mental, physical, and community well-being programs.
Generous leave, including paid parental leave, personal days, vacation, and sick leave.
Office closure during the last week of December.
7.5% annual salary contribution to a 401(k) after the first year of employment (US and Kenya only).

About the Company

The Center for Reproductive Rights is a global human rights organization dedicated to ensuring reproductive rights are protected as fundamental human rights worldwide.
It operates globally with offices in New York City, Washington, D.C., Nairobi, Kenya, Bogota, Colombia, and Geneva, Switzerland.
The Center is a non-profit, non-partisan organization that changes law and policy across Africa, Asia, Europe, Latin America and the Caribbean, and the United States.
It employs over 270 diverse professionals committed to advancing its human rights mission through litigation, legal policy, and advocacy.
The Center has an operating budget exceeding $60 million and a global pro bono network of over 3,000 lawyers across 6 continents, 88 countries, and 140+ law firms.
The Center's Strategic Plan aims to have half the world's population living under stronger reproductive rights protections by 2030.
Since its founding in 1992, the Center has transformed the understanding and application of reproductive rights globally.
It has won groundbreaking cases before national courts, U.N. Committees, and regional human rights bodies.
The Center has also led the development of historic legislation advancing reproductive rights and built the legal capacity of women’s rights advocates in over 65 countries.

Equal Opportunity

The Center is committed to inclusive hiring and dedicated to diversity in its work and staff.
It strongly encourages people from all communities to apply.
Applicants for employment in the U.S. must have valid work authorization that does not require future visa sponsorship by The Center for Reproductive Rights.