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About the Role

JetBrains is seeking a Resource Manager (Planning and Staffing) to partner with the Talent Acquisition team and division leads, HR business partners, and the Finance department. This role will own workforce planning and headcount governance, assist leaders with staffing trade-offs, and translate hiring demand into predictable, high-quality outcomes. The position is at the intersection of business planning, hiring execution, reporting, and internal mobility, focusing on the quality, visibility, prioritization, and predictability of the overall staffing plan.

Responsibilities

Own and maintain department workforce plans, including headcount, open roles, timing, priorities, and statuses.
Ensure staffing plans remain accurate, up-to-date, and aligned with approved budgets, headcount allocation, and company-wide governance.
Partner closely with the Talent Acquisition team, business unit leaders, hiring managers, HR business partners, and the Finance department.
Translate business goals into clear staffing priorities, surface trade-offs early, and help leaders make realistic decisions when capacity or budget is constrained.
Facilitate role scoping and intake discussions to clarify business needs, required capabilities, appropriate role levels, target profiles, evaluation approaches, and hiring timelines.
Turn staffing priorities into an executable hiring roadmap and ensure the Talent Acquisition team has the necessary inputs, alignment, and decision clarity.
Identify and remove blockers such as unclear role requirements, unrealistic expectations, compensation mismatches, interview capacity issues, slow decision-making, or process friction.
Provide regular leadership updates, forward-looking forecasts, and scenario planning, including business impact, delivery risks, and recommendations for course correction.
Support business review and planning cycles with clear staffing updates, hiring outlooks, and what-if scenarios related to demand, timing, attrition, and budget.
Govern headcount allocation, replacement logic, and internal mobility moves to ensure staffing decisions reflect the real organization and approved capacity.
Advise on alternatives to external hiring where appropriate, including internal mobility, temporary rotations, outsourcing/outstaffing, or role redesign.
Improve staffing processes, reporting quality, data accuracy, and working agreements across the department.
Promote equitable and inclusive hiring practices by clearly defining roles, consistently evaluating candidates, and paying attention to diverse candidate pipelines.
Support senior-level or business-critical hiring processes when additional coordination or support is needed.

Requirements

Experience in workforce planning, staffing, recruiting operations, talent operations, HR business partnering, or another cross-functional role at the intersection of people, planning, and execution.
Comfortable working with headcount plans, budgets, forecasts, and leadership reporting.
Ability to use data and analytics to derive clear conclusions, identify risks, and support decision-making.
Understanding of hiring processes and the factors that affect delivery, quality, and candidate experience.
Ability to build trust with senior stakeholders and challenge unrealistic or unclear requests constructively.
Comfortable operating in a fast-paced environment, managing multiple hiring streams, and balancing strategic planning with hands-on execution.
Understanding of equitable and inclusive hiring practices and ability to apply this in role definition, candidate evaluation, and hiring processes.
Clear communication skills in English.
Ability to handle sensitive information with sound judgment.
Highly organized, reliable, and able to bring structure to ambiguity.

Skills

Workforce planning
Staffing
Recruiting operations
Talent operations
HR business partnering
Headcount governance
Data analysis
Reporting
Stakeholder management
Process improvement
Internal mobility
Organizational planning
HRIS
ATS

Location

Remote

Work Type

Remote
Work from home
Work from office

Experience Level

Senior

Salary/Compensations

Strong base salary

Benefits

Competitive pay
Flexible work location
Remote work up to 30 days per year from abroad
Extra time off
Medical insurance allowance
Learning and development opportunities
Language classes
Hot meal or lunch allowance on workdays
Mental health support
Sports benefit
Internal events

About the Company

JetBrains creates intelligent tools that help developers work smarter.
For over 25 years, JetBrains products have been shaping the global software ecosystem.
Millions of developers and thousands of companies worldwide rely on JetBrains tools.

Equal Opportunity

We are an equal opportunity employer.
We create an open and inclusive workplace – one that welcomes everyone regardless of their background, identity, religion, age, accessibility needs, or orientation.