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About the Role

We are looking for an experienced Administrative Assistant with prior Investment Banking experience to join our team in our London office. You will support our Bankers by providing diverse and confidential administrative support, including extensive calendar management, coordinating travel, processing expenses, gathering and reporting information, and responding to mail. You will act as a trusted partner in a global environment that encourages excellence, rewards high performance, and promotes diversity and inclusion.

Responsibilities

Diary management, including organising internal/external meetings
Arranging conference calls and video conferences internally and externally
Booking and making all necessary arrangements for complex domestic and international business travel
Handling expenses using Concur system – with a general understanding of the bank’s policies
Filing call reports on a weekly basis using Insight
Pre-empt and highlight to the Business Manager out of policy expenses
Ensure relevant Deal Related Expenses (DRE) is captured
Develop knowledge of banker’s clients, transactions and specific individuals where possible
Establish professional and effective communication at all levels with internal stakeholders, assistants in your area and cultivating relationships with external clients and their assistants
Handling sensitive and confidential material and information
Manage professional responses to telephone calls, taking ownership of queries
Management of email system, prioritising and responding where appropriate
Understanding the internal systems such as Concur Smartforms/Insight (training will be given for all internal systems)

Requirements

Proven administrative assistant experience preferably in Investment Banking Financial Services environment
Excellent communication skills at all levels written and verbally
Confidence at dealing with people of all levels both internally and externally
Proactive style and ability to work independently and as a team player
Capable to multitask and prioritise
Capable to work efficiently in a pressurised environment
Excellent PC skills including Word, Excel, PowerPoint and Outlook
Experience using Concur
Accurate typing – approx. 50 wpm
Flexible approach to overtime and out of hours working patterns
Mature, calm and professional attitude at all times
Accuracy and numeracy

Skills

Administrative Services
Attention to Detail
Customer and Client Focus
Planning
Prioritization
Adaptability
Collaboration
Event Planning
Office Administration
Problem Solving
Facilities Management
Oral Communications
Recording/Organizing Information
Research
Written Communications

Location

London

Work Type

Onsite

Benefits

Private healthcare for you and your family plus an annual health screen
Competitive pension plan, life assurance and group income protection cover
26-weeks paid maternity leave
16-weeks paid paternity leave
Inclusive family leave arrangements for working parents and carers
20 days of back-up childcare including access to school holiday clubs
20 days of back-up adult care per annum
Ability to change your core benefits
Option of selecting a variety of flexible benefits to suit your personal circumstances
Access to a wellbeing account
Travel insurance
Critical illness cover
Cycle to work scheme
Access to free counselling through the Employee Assistance Program
Virtual GP services through our private health care plan
Access to an Employee Assistance Program for confidential support and help for everyday matters
Ability to donate to charities of your choice directly through payroll and the bank will match your contribution
Opportunity to access our Arts & Culture corporate membership program
Discounted entry to some of the UK’s most iconic cultural institutions and exhibitions
Opportunity to give back to your community, develop new skills and work with new groups of people by volunteering in your local community

About the Company

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection.
We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success.
We value the unique perspectives individuals bring from all backgrounds and career paths.
Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development.
At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!
Good conduct and sound judgment is crucial to our long term success.
Individual accountability and an ownership mind-set are the cornerstones of our Code of Conduct and are at the heart of managing risk well.

Equal Opportunity

We are an equal opportunities employer and ensure that no applicant is subject to less favourable treatment on the grounds of sex, gender identity or gender reassignment, marital or civil partner status, race, religion or belief, colour, nationality, ethnic or national origins, age, sexual orientation, pregnancy or maternity, socio-economic background, responsibility for dependants or physical or mental disability.
The Bank selects candidates for interview based on their skills, qualifications and experience.
We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements.