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About the Role

As a Care Coordinator at Confluent Health, you will be the first point of contact for patients, setting the tone for their entire experience. This fast-paced, multi-tasking role allows you to make a direct impact on patients and the clinical team through organization, warmth, and professionalism.

Responsibilities

• Create a welcoming, professional first impression for patients, visitors, and referral sources.
• Manage front desk operations including patient check-in, check-out, scheduling, insurance verification/authorization, and phone calls.
• Review, schedule, and follow up on incoming referrals by gathering information, creating or updating patient records, and helping patients understand next steps.
• Keep patient flow and schedules moving by confirming appointments, working waitlists, filling cancellations, and following up with patients who need future visits.
• Collect copays, balances, and other patient payments accurately and professionally, including basic payment tracking or reconciliation when needed.
• Protect patient privacy and uphold HIPAA standards in all front desk interactions and documentation.

Requirements

• High School Diploma or GED required.
• 1+ year of experience in a customer-facing or patient-facing role (e.g., retail, hospitality, call center, medical reception).
• Demonstrated ability to manage multiple tasks at once while staying organized and detail-oriented.
• Comfortable and confident communicating on the phone, including handling upset or frustrated callers with patience and professionalism.
• Basic computer proficiency: comfortable learning new systems, navigating scheduling software, sending emails, and working in spreadsheets.
• No prior medical experience required — comprehensive training is provided.

Skills

• Customer service
• Patient interaction
• Front desk operations
• Scheduling
• Insurance verification
• Phone communication
• Payment collection
• HIPAA compliance
• Basic computer proficiency
• Organization
• Detail-oriented

Location

• 222 Middle Country Road, #226 Smithtown, New York 11787
• 1111 Montauk Highway, Suite 2-2 West Islip, New York 11795

Work Type

• Full-time

Experience Level

• 1+ year of experience

Education Level

• High School Diploma or GED

Salary/Compensations

• $18.00-$20.00 per hour

Benefits

• Health, Dental, and Vision Insurance
• Paid Time Off
• Family Building and Parental Leave Benefits
• 401(k) with employer matching up to 4%
• Structured onboarding with a 30/60/90-day development plan and ongoing support
• Clear growth pathways
• Collaborative team culture with leadership access and a buddy system

About the Company

• Confluent Health, LLC and its affiliates are committed to building a diverse and inclusive workforce.

Equal Opportunity

• Confluent Health, LLC and its affiliates are equal opportunity employers committed to building a diverse and inclusive workforce. We do not discriminate based on race, color, religion, sex, sexual orientation, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, national origin, marital status, age, disability, veteran status, or other applicable legally protected characteristics. If you need assistance or would like to request an accommodation due to a disability, please contact us at careers@goconfluent.com.