Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

The Contracts Officer will review, develop, and process complex contracts, agreements, purchase orders, and change orders for the University. This role involves collaborating with internal stakeholders to develop category and sourcing strategies, managing bid development, e-sourcing events, negotiations, and contract finalization. Strong negotiation, communication, and data analytic skills are critical. The incumbent will ensure compliance with all New York State and Research Foundation policies.

Responsibilities

Review, develop, negotiate, process, and administer complex contracts, agreements, purchase orders, and change orders for university required/related goods, equipment and services.
Develop bid specifications in accordance with applicable State & University purchasing laws, procedures, and guidelines.
Manage RFx processes, including Request for Information (RFI), Request for Quotations (RFQs), Invitation for Bids (IFB), etc. for complex commodity and service procurements.
Conduct RFx/bid events in accordance with applicable purchasing laws, procedures, and guidelines.
Deliver Cost Savings, via either cost reductions or cost avoidance, to the University per the stated annual objective.
Work with Legal to mitigate potential contract risk.
Perform all administrative support work for contractual and bidding transactions as necessary.
Review, enforce, and revise (where/when appropriate) specifications for all assigned contracts.
Enter contracts and supporting documentation in the Contracts database in a timely manner.
Upload all procurement-related data promptly in support of efforts to compile accurate and timely metrics.
Ensure compliance with all Federal, New York State, SUNY, Research Foundation, and University rules, regulations, and guidelines related to the procurement of goods and services.
Ensure contract terms & conditions align with State and University guidelines.
Serve as campus liaison with other New York State agencies (Attorney General (AG), Office of the New York State Comptroller (OSC), Office of General Services,) on procurement issues.
Effectively communicate procurement rules and regulations to the campus community and vendors.
Manage assigned subcategories to ensure the organization proactively drives tangible results tied to enhanced insights and strategy around category-specific opportunities.
Proactively engage internal stakeholders to understand requirements, validate/refine strategic priorities, manage renewal/ pipeline planning, and champion efficiency objectives.
Collaborate with key stakeholders on the education of procurement processes and policies for Procurement team members and internal stakeholders.
Establish a meeting cadence with key stakeholders from the Research community to help form a collaborative relationship.
Develop category plans and sourcing strategies that align with your stakeholders' goals and objectives.
Establish a list of suppliers who deliver value to the University.
Establish a meeting cadence to share information to improve planning and collaboration.
Proactively manage the performance of your key suppliers.
Conduct Business Reviews (quarterly, annually, etc.) with key suppliers associated with your subcategories.
Analyze supplier data (including spend, usage, and performance), market data, and industry trends to determine appropriate category and sourcing strategies.
Utilize the analysis to identify initiatives to improve purchasing efficiency, save costs and reduce supply risk.
Implement the solicitation and utilization of Minority and Women Owned Business Enterprises (MWBE) vendors for contractual services and materials.
Document in procurement record what steps were taken to ensure MWBEs were contacted for solicitation and discretionary purchases.
Act as a mentor and source of information for new & less experienced contract officers, buyers, and administrative support staff.
Other duties or projects as assigned as appropriate to rank and departmental mission.

Requirements

Bachelor's degree (foreign equivalent or higher).
Three (3) years of full-time, progressively responsible professional procurement experience.
Experience with Microsoft Office Suite and/or Google Workspace.
Additional years (4+) of full-time, progressively responsible professional procurement experience.
Experience bidding, reviewing, and negotiating supplier contracts.
Certified purchasing or supply chain management credentials.
Experience leading contract negotiations with suppliers.
Proficiency with Jaggaer or other procure-to-pay systems.
Experience in New York State agency or higher education procurement.
Strong negotiation skills.
Excellent communication skills.
Excellent data analytic skills.
Experience developing and implementing procurement strategies in roles such as category management, strategic sourcing, contract management, or other strategically oriented procurement roles.

Skills

Microsoft Office Suite
Google Workspace
Negotiation
Communication
Data Analytics
Category Management
Strategic Sourcing
Contract Management
Procure-to-pay systems
Jaggaer

Location

New York

Work Type

Full-time
Exempt

Experience Level

3+ years
4+ years

Education Level

Bachelor's degree

Salary/Compensations

$4,000 UUP annual location pay

Benefits

UUP annual location pay

About the Company

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.
Visit our WHY WORK HERE page to learn about the total rewards we offer.