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About the Role

We are looking for an exceptionally organised, proactive and detail-oriented Events Coordinator to support the planning and execution of Pixi's brand activations across the EMEA region. You will coordinate all logistics and ensure every event is executed seamlessly, playing a key role in delivering exceptional brand experiences.

Responsibilities

• Coordinate the end-to-end planning and execution of influencer events, brand experiences and VIP activations.
• Develop detailed project plans, timelines and event checklists to ensure seamless delivery.
• Support the Senior Events & PR Manager in bringing each activation to life.
• Ensure all events are delivered on time, within budget and in line with Pixi brand standards.
• Research and source venues, suppliers and event partners.
• Obtain quotes, negotiate pricing and coordinate bookings.
• Manage supplier communications, contracts and invoices.
• Build and maintain strong relationships with trusted vendors.
• Coordinate all operational aspects of events, including catering, furniture, florals, entertainment, staffing, transport and branded materials.
• Ensure all event assets and products are delivered on time and are event-ready.
• Maintain detailed event schedules and production timelines.
• Anticipate and resolve logistical challenges before and during events.
• Lead the operational delivery of events on-site.
• Coordinate supplier arrivals, event setup and breakdown.
• Act as the main operational point of contact throughout each event.
• Ensure every activation runs smoothly and delivers an exceptional guest experience.
• Build and maintain guest lists for influencers, VIPs and brand partners.
• Manage invitations, RSVPs and guest communications.
• Coordinate seating plans where required.
• Manage all influencer and VIP gifting logistics.
• Maintain accurate gifting trackers and records.
• Organise and manage the office gifting stock cupboards.
• Monitor stock levels and ensure gifting products are available for upcoming campaigns and events.
• Coordinate all gifting shipments, including VIP boxes, campaign mailers and ad hoc send-outs.
• Maintain stock of gifting materials including packaging, tissue paper, note cards and branded collateral.
• Manage event inventory, branded assets and event supplies.
• Keep storage areas organised and event-ready.
• Support stock forecasting for future activations.
• Produce post-event reports, including attendance, content highlights, key learnings and recommendations.
• Maintain event calendars, timelines and project documentation.
• Conduct regular competitor research to identify trends, new event concepts and opportunities for innovation.
• Assist with presentations, planning documents and activation proposals.
• Identify opportunities to improve internal processes and event operations.
• Support the wider marketing team with event-related initiatives when required.

Requirements

• 2+ years' experience in events, brand activations, influencer marketing or a similar role.
• Exceptional organisational and project management skills.
• Strong attention to detail with the ability to manage multiple projects simultaneously.
• Excellent communication and relationship-building skills.
• Confident coordinating suppliers, timelines and event logistics.
• Comfortable working in a fast-paced environment with changing priorities.
• Calm under pressure with a proactive, solutions-focused mindset.
• Highly organised, self-motivated and eager to take ownership.
• Passion for beauty, events and creating memorable brand experiences.

Location

• London, UK

Work Type

• On-site

About the Company

• Pixi was created in 1999 and launched from our flagship boutique in Soho, London.
• Since then, Pixi has built a loyal worldwide following through skincare-first beauty products that enhance natural radiance.
• Founded by Petra Strand, Pixi combines innovative formulations with botanicals and beneficial ingredients designed for real women with busy lifestyles.
• Our philosophy has always been simple: create multitasking, effortless beauty products that help women look like themselves—only better.
• Our mission today remains the same as when we first opened our doors: to bring out the natural beauty in every woman through fuss-free products that deliver glowing results in minutes.