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About the Role
We are seeking a highly organized and personable Office Coordinator to ensure the smooth operation of our workplace. This role is crucial in managing daily office functions, from visitor reception to maintaining common areas, and plays a key part in shaping and growing our company culture by creating a welcoming and positive office environment.
Responsibilities
- Greet visitors, seat them in conference rooms, and offer refreshments
- Manage the visitor list and confirm NDAs are signed
- Assist with incoming deliveries
- Straighten and prep conference rooms each morning and evening
- Monitor the room calendars to prevent double bookings
- Assist the team with room bookings and ensure meetings are in the appropriate sized room
- Manage the company email inbox, routing and responding as needed
- Keep the kitchen stocked and tidy: dishes, counters, drinks, snacks, and groceries
- Order and restock snacks, drinks, and groceries
- Refill and manage the water dispenser
- Coordinate team lunch and dinner orders M-F
- Track and celebrate team birthdays and work anniversaries
- Help with team events: happy hours, office decor, swag orders, and team gifts
Requirements
- Prior experience in office administration, reception, hospitality, or a similar role 3+ years
- Strong organizational skills and keen attention to detail
- Warm, professional communication with visitors and teammates
- Comfortable juggling multiple tasks and priorities daily
- Proficiency with email and calendar tools
- Reliable, proactive, and takes ownership of the workplace experience
Experience Level
- 3+ years
About the Company
- You'll make a real impact: this isn't a behind-the-scenes role — you'll shape how our office feels every single day.
- Room to grow: we're a growing company, and we'd love for you to grow with us. You'll have the freedom to take ownership, suggest better ways of doing things, and expand the role over time.
- Fun is part of the job. Happy hours, birthday celebrations, swag drops, holiday decor — you'll help plan the moments that make work feel less like work.