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About the Role
This role offers the opportunity to partner closely with a founder whose work spans entrepreneurship, creative pursuits, and personal endeavors. It blends executive support, personal assistance, household coordination, and occasional creative project support, requiring sound judgment, discretion, adaptability, and a genuine desire to make another person's life run more smoothly.
Responsibilities
- Own the principal's day-to-day calendar, including coordinating meetings, managing scheduling conflicts, and balancing personal and professional commitments.
- Help the principal show up prepared by conducting research, developing briefing materials, coordinating meeting logistics, and ensuring follow-up items are addressed.
- Plan and coordinate business and personal travel from beginning to end, including flights, accommodations, transportation, and itineraries.
- Coordinate appointments, insurance matters, prescriptions, and other health-related logistics.
- Manage personal errands, evolving to-do lists, and provide thoughtful reminders.
- Serve as the primary point of contact for household needs, coordinating vendors, repairs, maintenance, and logistics.
- Maintain digital and physical files for personal, legal, and financial documents.
- Monitor and manage renewal dates for memberships, IDs, credit cards, and vehicle registrations.
- Provide administrative and logistical support for the principal's creative work as needed.
Requirements
- 4+ years of relevant experience.
- Passion for organized living.
- Excitement about building a long-term partnership.
- Ability to create order out of complexity.
- Ability to coordinate complex calendars, plan travel, manage appointments, and juggle competing priorities.
- Ability to build systems that make everything run more smoothly.
- Ability to look for opportunities to reduce friction, improve processes, and create structure.
- Ability to read people and situations well.
- Thoughtful communication style.
- Steady demeanor when plans change.
- Ability to take initiative versus asking questions.
- Comfort with Microsoft Office, Google Workspace, Zoom, Slack, Asana.
- Excitement about learning new technology that makes work more efficient.
- Ability to notice details others miss.
- Ability to anticipate needs before they become requests.
- Ability to take ownership from start to finish.
- Ability to quietly solve problems without creating more work for others.
- Ability to handle sensitive information with complete discretion and integrity.
- Ability to build trust through discretion, professionalism, consistency, and follow-through.
- Warm, grounded, and emotionally intelligent.
- Ability to adapt to people and read situations well.
- Occasional domestic and international travel required.
Skills
- Organization
- Project Management
- Calendar Management
- Travel Coordination
- Emotional Intelligence
- Adaptability
- Tech-Savvy
- Resourcefulness
- Proactive
- Detail-Oriented
- Discretion
- Integrity
- Relationship Building
Location
- SoHo, New York City
Work Type
- In-person
- Full-time
Experience Level
- 4+ years
Salary/Compensations
- $90,000 - $110,000
Benefits
- Benefits included