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About the Role

This role offers the opportunity to partner closely with a founder whose work spans entrepreneurship, creative pursuits, and personal endeavors. It blends executive support, personal assistance, household coordination, and occasional creative project support, requiring sound judgment, discretion, adaptability, and a genuine desire to make another person's life run more smoothly.

Responsibilities

• Own the principal's day-to-day calendar, including coordinating meetings, managing scheduling conflicts, and balancing personal and professional commitments.
• Help the principal show up prepared by conducting research, developing briefing materials, coordinating meeting logistics, and ensuring follow-up items are addressed.
• Plan and coordinate business and personal travel from beginning to end, including flights, accommodations, transportation, and itineraries.
• Coordinate appointments, insurance matters, prescriptions, and other health-related logistics.
• Manage personal errands, evolving to-do lists, and provide thoughtful reminders.
• Serve as the primary point of contact for household needs, coordinating vendors, repairs, maintenance, and logistics.
• Maintain digital and physical files for personal, legal, and financial documents.
• Monitor and manage renewal dates for memberships, IDs, credit cards, and vehicle registrations.
• Provide administrative and logistical support for the principal's creative work as needed.

Requirements

• 4+ years of relevant experience.
• Passion for organized living.
• Excitement about building a long-term partnership.
• Ability to create order out of complexity.
• Ability to coordinate complex calendars, plan travel, manage appointments, and juggle competing priorities.
• Ability to build systems that make everything run more smoothly.
• Ability to look for opportunities to reduce friction, improve processes, and create structure.
• Ability to read people and situations well.
• Thoughtful communication style.
• Steady demeanor when plans change.
• Ability to take initiative versus asking questions.
• Comfort with Microsoft Office, Google Workspace, Zoom, Slack, Asana.
• Excitement about learning new technology that makes work more efficient.
• Ability to notice details others miss.
• Ability to anticipate needs before they become requests.
• Ability to take ownership from start to finish.
• Ability to quietly solve problems without creating more work for others.
• Ability to handle sensitive information with complete discretion and integrity.
• Ability to build trust through discretion, professionalism, consistency, and follow-through.
• Warm, grounded, and emotionally intelligent.
• Ability to adapt to people and read situations well.
• Occasional domestic and international travel required.

Skills

• Organization
• Project Management
• Calendar Management
• Travel Coordination
• Emotional Intelligence
• Adaptability
• Tech-Savvy
• Resourcefulness
• Proactive
• Detail-Oriented
• Discretion
• Integrity
• Relationship Building

Location

• SoHo, New York City

Work Type

• In-person
• Full-time

Experience Level

• 4+ years

Salary/Compensations

• $90,000 - $110,000

Benefits

• Benefits included