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About the Role

Conduct daily administrative tasks and provide administrative support to a construction site project-based team.

Responsibilities

• Provide professional customer service and positive interactions while providing administrative services to construction site project-based team.
• Process day-to-day administrative items including mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, invoice processing, and business card orders.
• Manage the project calendar, meeting schedule, and project contacts daily.
• Process expense reports for Project Executive and/or Manager.
• Set up, process, and administer project-specific tools and materials such as project calendar programs, conference rooms, and parking/access cards.
• Prepare written correspondence for project staff, including memos, emails, presentations, and other project-specific documents.
• Create and maintain project organizational and seating charts.
• Coordinate travel reservations, business accommodations, itineraries, and agendas.
• Organize project-related meetings, including agenda, schedule, and logistics.
• Assist with meetings, and record, transcribe, and distribute meeting minutes.
• Assist with general office inquiries from staff, clients, customers, and others, providing proactive escalation as appropriate.
• Embrace company culture, values, and Diversity, Equity, & Inclusion (DE&I) activities.
• Establish and maintain protocols for project site visitors in collaboration with the Project Manager.
• Promote a positive environment through professional interactions with owners, project team management, Joint Venture Partners, and vendors.
• Provide support for ad hoc requests related to onsite technical issues affecting work productivity or coordinate with the Information Systems (IS) team.
• Conduct project-specific orientation and transitions for project staff.
• Maintain an organized project filing system and coordinate document retrieval schedules.
• Order supplies to support project office needs.
• Contribute new ideas for continuous improvement and effectiveness of the Administrative Services (AS) team within the project and share recommendations with the overall job family.
• Assist with special projects and coordinate events.
• Perform other activities, duties, and responsibilities as assigned.

Requirements

• High School Diploma or GED required.
• Minimum of 1 year of relevant administrative assistant experience in construction or other related industry required.
• College degree and/or relevant administrative skills certification is a plus.
• High degree of detail, accuracy, and organizational skills.
• Ability to maintain confidential information.
• Ability to work with some direction and oversight, and as part of a team.
• Approachable, proactive, positive, and professional attitude.
• Professional verbal communication and written business communication skills.
• Able to conduct research and proofread.
• Exhibit active listening skills and follow through on commitments.
• Good judgment to solve problems, escalate issues, and request prioritization of responsibilities.
• Proficient computer and data entry skills.
• Proficient in Microsoft suite of applications, collaborative meeting platforms, and general office equipment.
• Commissioned Notary Public is a plus.

Skills

• Microsoft suite of applications
• Collaborative meeting platforms
• General office equipment
• Customer service
• Administrative support
• Calendar management
• Expense report processing
• Travel coordination
• Meeting minutes transcription
• Filing
• Photocopying
• Faxing
• Data entry
• Research
• Proofreading
• Active listening
• Problem-solving
• Communication (verbal and written)

Location

• Buffalo, NY 14201 USA

Work Type

• Regular
• Onsite

Experience Level

• Experienced

Education Level

• High School Diploma or GED
• College degree (a plus)

Salary/Compensations

• $42,000 - $57,000 USD annualized

Benefits

• Medical coverage
• Dental coverage
• Vision coverage
• 401(k) plan
• Health Savings Account
• Flexible Spending Account
• Wellness benefits
• Voluntary legal plan
• Identity theft protection
• Life insurance
• Short-term disability coverage
• Long-term disability coverage

About the Company

• Turner is an Equal Opportunity Employer.

Equal Opportunity

• Turner is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.