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About the Role

Seeking a highly organized, proactive, and creative Events and Banquet Manager to oversee event planning and execution from start to finish. This role requires expertise in pre-event logistics, client and vendor coordination, and on-site event operations, ensuring a seamless experience in a fast-paced environment.

Responsibilities

• Collaborate with clients and internal teams to understand event goals, budget, and key requirements.
• Coordinate event details with clients, encouraging add-ons, upsells, and bar extensions.
• Develop and manage detailed event timelines, budgets, and checklists.
• Research and source appropriate vendors and suppliers.
• Negotiate contracts with vendors and suppliers.
• Coordinate all logistics, including transportation, catering, equipment rentals, linens, and event staffing.
• Oversee the creation and design of event materials.
• Ensure all AV needs are executable in-house or outsourced.
• Develop and share a risk mitigation plan with contingency plans.
• Work with the event team to create BEOs and floor plans.
• Attend and contribute to BEO meetings.
• Conduct site visits.
• Carry out other related duties as requested by the Director of Events.
• Oversee all aspects of the event on-site to ensure smooth execution.
• Supervise event set-up, including decor, signage, vendor coordination, and tech setup.
• Manage event staff and captains, assigning tasks, ensuring training, and maintaining a positive atmosphere.
• Fulfill all duties of banquet manager.
• Act as the primary point of contact for vendors, clients, and attendees during the event.
• Monitor event timelines and adjust as necessary.
• Ensure all event components are on time and executed to client satisfaction.
• Handle post-event wrap-up, including coordinating clean-up and equipment return.

Requirements

• Experience in Event Management, Hospitality, Marketing, or related field preferred.
• Proven experience as an Event Manager, Coordinator, or similar role with at least 3 years of experience in both pre-event planning and day-of operations is preferred.
• Strong organizational and time-management skills.
• Ability to manage multiple events or tasks simultaneously.
• Exceptional communication skills, both verbal and written.
• Ability to work effectively with clients, vendors, and team members.
• Problem-solving skills and ability to remain calm under pressure.
• Ability to work flexible hours, including evenings and weekends, as needed.
• Experience with large-scale events (conferences, festivals, galas).

Skills

• Proficiency in event planning software and tools, including Prism, Delphi, Micros, Tripleseat and Microsoft Office Suite.
• Knowledge of budgeting and financial management for events.
• Fluency in multiple languages is a plus.

Experience Level

• 3 years of experience in both pre-event planning and day-of operations

Salary/Compensations

• 75k-82k