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About the Role

The Human Resources Specialist is responsible for the accurate and timely processing of weekly payroll for union and non-union employees, while maintaining payroll records and employee files. This role also provides primary support for workers’ compensation administration, ensuring timely reporting, documentation and coordination of claims.

Responsibilities

• Process weekly payroll for union and non-union employees, including employee changes, incentives and bonuses
• Review and verify timecards, ensuring accuracy and resolving discrepancies
• Manage timekeeping system updates and data imports
• Process wage garnishments, liens and child support orders
• Audit payroll reports to ensure accuracy and proper balancing
• Maintain payroll data within the AS400 system
• Issue manual checks when required
• Maintain benefit accruals
• Serve as the primary point of contact for all workers’ compensation matters
• Promptly report workplace injuries to the insurance carrier
• Manage and track claims, ensuring proper documentation and follow-up
• Process required forms (e.g., C-11, C-240, medical documentation and any other related paperwork)
• Coordinate with employees, managers, medical providers and insurance representatives
• Maintain organized and compliant workers’ compensation files
• Maintain accurate and confidential employee and payroll records in HRIS and AS400
• Maintain and administer union associate seniority records in accordance with the Collective Bargaining Agreement (CBA)
• Track union employee attendance in accordance with the CBA
• Process employment verifications (current and former employees)
• Respond to and verify unemployment claims in a timely manner
• Process and report union pension hours, monthly dues and other required contributions, ensuring accuracy and compliance with the CBA
• Prepare and provide monthly safety data to the Health & Safety and Site Security Manager
• Prepare and provide weekly/biweekly reports to the Accounting Department
• Support audits and internal reporting as needed
• Perform other related duties as assigned

Requirements

• 2-5 years prior payroll processing experience required
• Experience with ADP Workforce Now strongly preferred
• Proficiency in Microsoft Office Suite, particularly Excel
• Strong attention to detail, accuracy, and organizational skills
• Ability to handle confidential information with discretion
• Effective communication and problem-solving skills
• Experience working in a union environment
• Knowledge of workers’ compensation processes and regulations
• Familiarity with AS400 systems

Skills

• Payroll processing
• Microsoft Office Suite
• Excel
• Attention to detail
• Accuracy
• Organizational skills
• Confidentiality
• Communication skills
• Problem-solving skills
• Workers' compensation administration
• HRIS systems
• AS400 systems
• ADP Workforce Now

Location

• In-office

Work Type

• Full-time

Experience Level

• 2-5 years

Salary/Compensations

• Pay commensurate with experience