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About the Role

The Administrative Aide will support daily operations for large grants, cooperative agreements, and contracts with federal and state sponsors, including correspondence, procurement, grant administration, and travel.

Responsibilities

• Perform and assist with a wide range of administrative activities for several large grants, cooperative agreements, and contracts with federal and state sponsors.
• Support and provide administrative support for daily operations, including correspondence with study subjects, procurement, grant administration and travel activities.

Requirements

• Bachelor’s degree in related field, OR an Associate’s degree in a related field and one year of general office, secretarial, or administrative experience, OR three years of such experience.
• Knowledge and experience with procurement.
• Knowledge and experience with grants administration.
• Experience performing administrative duties in an office setting.
• Demonstrated organizational skills pertaining to file and email management.
• Strong written communication skills.
• Strong time management skills.
• Proficiency in Microsoft Office Suite, Adobe Pro, SharePoint, WebEx, and Teams.
• Grant funded position.
• Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.
• Valid and unrestricted authorization to work in the U.S. is required.
• The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.
• Managers determine the specific telecommuting expectations for each role based on operational needs and job responsibilities.
• Regardless of telecommuting status, all HRI employees must live within a reasonable commuting distance of their official work location and must reside in one of the following states: New York, New Jersey, Connecticut, Massachusetts, or Vermont.

Skills

• Procurement
• Grants administration
• Administrative duties
• File management
• Email management
• Written communication
• Time management
• Microsoft Office Suite
• Adobe Pro
• SharePoint
• WebEx
• Teams

Location

• New York City
• Nassau
• Rockland
• Suffolk
• Westchester Counties
• New York
• New Jersey
• Connecticut
• Vermont
• Massachusetts

Work Type

• Telecommuting may be permitted on a limited or as-needed basis only.
• Hybrid
• Onsite

Education Level

• Bachelor’s degree in related field
• Associate’s degree in a related field

Salary/Compensations

• $52,979.00 - $52,979.00 Annually
• $4,000 annual downstate adjustment (pro-rated for part-time positions)

Benefits

• Health, dental and vision insurance
• Flexible benefit accounts
• Generous paid time off
• Tuition support
• Retirement Benefits
• Employee Assistance Program

About the Company

• Join us in our mission to make a difference in public health and advance scientific research!
• At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve!
• At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives.
• As a dynamic non-profit organization, HRI plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.

Equal Opportunity

• HRI participates in the E-Verify Program.
• Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans