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About the Role

Animal Care Centers of NYC is seeking a Procurement Specialist to support the Procurement Operations Manager with daily purchasing, procurement, and inventory operations across multiple locations. This role ensures timely purchasing of supplies, equipment, and materials while maintaining cost efficiency, inventory accuracy, and strong internal controls.

Responsibilities

• Process purchase requests and coordinate the procurement of supplies, equipment, and operational materials in a timely and cost-effective manner.
• Review purchase orders for accuracy, approvals, budget alignment, and proper account coding.
• Track orders from request through fulfillment, resolving backorders, shipment delays, billing discrepancies, and vendor issues as needed.
• Develop and maintain strong relationships with vendors and suppliers to ensure reliable service, timely deliveries, and issue resolution.
• Collaborate with internal departments to understand purchasing needs, inventory demands, and improve procurement workflows.
• Support accounts payable processes by matching purchase orders, receipts, and invoices to ensure accurate and timely processing.
• Maintain organized electronic purchasing records and assist with improving procurement documentation and workflow processes.
• Train staff on purchasing procedures, approval workflows, and purchasing system processes.
• Continuously identify opportunities to improve purchasing efficiency, inventory controls, and vendor management processes.
• Assist with inventory reconciliation and resolve discrepancies between inventory records and physical counts.
• Support additional operational and administrative projects as assigned.

Requirements

• High School Diploma or GED required.
• At least two years of experience with purchasing, procurement, inventory management, or accounts payable processes required.
• Excellent attention to detail with the ability to manage multiple priorities and deadlines.
• Strong communication and interpersonal skills with the ability to collaborate across departments.
• Strong analytical, organizational, and problem-solving skills.
• High level of professionalism, integrity, and confidentiality.
• Proficiency in Microsoft Office Suite.
• Fear Free certification within 30 days of hire.

Skills

• Purchasing
• Procurement
• Inventory Management
• Accounts Payable
• Microsoft Office Suite
• Communication
• Interpersonal Skills
• Analytical Skills
• Organizational Skills
• Problem-Solving Skills
• Professionalism
• Integrity
• Confidentiality

Location

• NYC

Work Type

• Full-time
• Onsite

Experience Level

• 2+ years

Education Level

• High School Diploma or GED

Benefits

• Generous paid-time-off (PTO) package including vacation time, birthdays off, personal days and sick pay.
• Open access Cigna medical, dental and vision insurance at a low premium.
• 401K and Pension.
• Life Insurance.
• On-the-job training for 2-4 weeks.
• Periodic all staff trainings (safety, DEI, cross training, growth opportunities).
• Eligibility for Public Service Loan Forgiveness (PSLF).

About the Company

• ACC is one of the nation’s largest open-admission animal shelters, whose mission is to End Animal Homelessness in NYC.
• Touches the lives of nearly 20,000 animals each year.
• A resource to the community, always seeking ways to keep the human-animal bond intact.
• Has a 90% placement rate.
• Progressive, life-saving initiatives contribute to the successful placement of animals.
• Strives to find loving homes for homeless and abandoned cats, dogs, guinea pigs and rabbits.
• Partners with more than 200 dedicated animal placement organizations (New Hope partners).
• Helps keep NYC communities safe and rescue animals in need.
• Responds to emergencies involving animals.
• Keeps doors open 24/7 for people and animals in need.
• Offers many low-cost services to pets and people in need.
• Provides compassionate end-of-life services for people who cannot afford to go to a private veterinary office.