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About the Role

The Administrative Assistant is responsible for coordinating office operations, managing program documentation, and supporting staff and families to ensure the efficient and smooth functioning of the program and agency. Candidates should demonstrate a growth mindset, showing eagerness to learn, adapt, and continuously improve their skills and contributions.

Responsibilities

• Perform a variety of administrative duties requiring comprehensive knowledge of program operations, including student registration and scheduling program activities through DYCD Connect.
• Produce correspondence, reports, and memorandum; schedule meetings and appointments; and maintain organized staff and student files and records.
• Document student attendance and incidents in compliance with program rules and agency policies.
• Prepare budgets, create check requests, and track program expenditures accurately.
• Serve as a liaison between the finance department and the program to facilitate communication and smooth operations.
• Maintain an organized office environment, including paperwork, financial and personnel files, and upkeep of office equipment and supplies.
• Monitor inventory and order supplies as needed.
• Communicate effectively and professionally with families, community members, and staff through verbal and written correspondence.
• Answer phone calls and assist or direct community members to appropriate personnel as necessary.
• Train and supervise clerical personnel as assigned.
• Oversee assigned Work Learn Grow participants, Summer Youth Employment Program (SYEP) participants, and volunteers.
• Perform other duties as assigned by the Program Director or Site Supervisor.

Requirements

• Must be at least 16 years of age.
• Knowledge and proficiency in the use of technology relevant to administrative functions.
• Understanding of clerical practices and office procedures.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, etc.).

Skills

• Excellent communication, organizational, and interpersonal skills.
• Strong social and emotional maturity, with the ability to manage multiple priorities and work collaboratively.
• Knowledge of the principles of positive youth development.
• Demonstrated leadership, collaboration, and diplomacy skills.
• Demonstrated growth mindset with willingness to learn, accept feedback, and continuously develop professionally.
• Bilingual language proficiency preferred: Russian, Chinese (Mandarin or Cantonese), or Spanish.

Location

• Brooklyn, NY

Work Type

• Part Time
• Day and occasional weekends and evenings

Education Level

• High School Degree or Equivalent

Salary/Compensations

• $20.00 - $20.00 Hourly

Benefits

• Generous paid time off (holiday, sick and vacation time)
• Medical
• Dental
• Vision
• Basic Life Insurance Coverage
• Commuter Benefits
• 403(b) Retirement Plan

About the Company

• Founded in 1965, the Chinese-American Planning Council (CPC) is a social services organization advancing the social and economic well-being of immigrant and low-income New Yorkers through holistic services and community-led impact.
• CPC is the nation’s largest Asian American social services organization and serves as a trusted community anchor to over 80,000 community members who are served by CPC annually through 50+ high-quality programs and services across 35 sites in New York City.

Equal Opportunity

• CPC is an Equal Opportunity Employer.
• CPC values a diverse, equitable, and inclusive workplace and strongly encourages women, BIPOC, immigrants, LGBTQ+, individuals with disabilities, and veterans to apply.