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About the Role

The CMMS coordinator is responsible for managing and maintaining the organization’s Computerized Maintenance Management System (CMMS), specifically Maintenance Connection, to ensure accurate data entry, reporting, and workflow optimization. This role also provides administrative support to the maintenance and management teams, ensuring compliance, accuracy, and efficiency in operational and financial processes.

Responsibilities

Maintain and update Maintenance Connection database, including work orders, preventive maintenance schedules, asset records, and inventory.
Generate and distribute reports on maintenance activities, KPIs, and compliance metrics.
Train staff on CMMS usage and troubleshoot system issues as needed.
Ensure data integrity and accuracy within the CMMS platform.
Answer telephones and direct inquiries professionally and in a client-centric manner.
Maintain confidential personnel files.
Process vendor invoices for payment, verifying pricing against bid specifications and resolving discrepancies.
Perform monthly vendor statement reconciliation and assist with end-of-month financial reporting.
Attend in-service and safety meetings as required.
Maintain a clean and safe work environment and adhere to all safety protocols.
Perform other duties as assigned.

Requirements

Prior administrative experience is required.
One to two years of related experience in a fast-paced organization is required.
Thorough knowledge of contract administration and office procedures.
Must be able to maintain strict confidentiality regarding sensitive client and company information.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation.

Skills

Proficient computer skills and knowledge of MS Office products, including Word, Excel, PowerPoint, Outlook, and internet.

Location

Dobbs Ferry, NY

Work Type

Full-time
Onsite

Experience Level

1-2 years

Salary/Compensations

$25.00 per hour to $35.00 per hour

Benefits

Training and growth opportunities
Comprehensive benefits package
Same day pay
Medical/Dental/Vision Insurance
401K with Company Match
Disability Insurance
Life Insurance/AD
Associate Shopping Program
Health and Wellness Programs
Discount Marketplace & Employee shopping program
Identify Theft Protection
Pet Insurance
Paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws.

About the Company

SSC Services for Education is a Nationwide Best in Class Facility Service Provider.
As a member of Compass Group we create clean, safe, and distraction free learning environments for students of all ages.
With a focus on a people first culture, growth opportunities, and supporting local communities we set the stage for a meaningful career in educational facilities nationwide.
SSC maintains a drug-free workplace.
SSC & Compass Group: Achieving leadership in the facility service industry

Equal Opportunity

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.