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About the Role

The Senior Administrative Assistant provides comprehensive support to the Associate Dean for Research facilities and operations, and the Dean for Research. This role requires advanced skills with complex computer applications and software, along with the ability to multitask and strong organization and communication skills.

Responsibilities

• Support the Associate Dean for Research Facilities and Operations and the Dean for Research, School of Medicine, including managing travel arrangements and reimbursements, and maintaining busy calendars and meeting schedules.
• Perform secretarial and administrative functions, assist in staff recruitment and training, coordinate equipment, space, and other resources.
• Compile budget data up to $2M and monitor expenditures.
• Assist in gathering and analyzing data for managerial decisions.
• Produce and maintain annual feedback and ROI surveys for all cores, bridge funding, and grant opportunities.
• Assist with new grant applications and grant extensions.
• Administer the Targeted Research Grant Opportunities program for School of Medicine faculty.
• Serve as back-up to Grants Management within the department.
• Maintain all department recruits through the Talent Management System (TMS).
• Coordinate the department's annual performance programs and evaluations.
• Perform other duties as assigned.

Requirements

• Associate degree (foreign equivalent or higher).
• Five (5) years of full-time administrative experience in an office setting.
• Experience working with payroll and/or personnel records (Onboarding).
• Experience with software application programs including Microsoft Outlook, Word, Excel, and/or PowerPoint.

Skills

• Advanced skills with complex computer applications and software.
• Multitasking abilities.
• Excellent organization skills.
• Excellent communication skills.
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• MS Project
• MS Visio
• Wolfmart
• Concur Solutions
• Talent Management System (TMS)

Location

• Stony Brook University

Work Type

• Full-time
• FLSA Non-Exempt

Experience Level

• Senior Administrative Assistant
• Five (5) years of full-time administrative experience

Education Level

• Associate degree (foreign equivalent or higher)

Salary/Compensations

• The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Benefits

• Total rewards

About the Company

• The Research Foundation of SUNY is a private educational corporation.
• Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding.
• SUNY Research Foundation: A Great Place to Work.

Equal Opportunity

• Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment.
• All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
• If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.
• In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.