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About the Role

This high-trust, high-visibility position supports the President of PMT and the VP of Product by serving as a true force multiplier in a fast-paced turnaround environment. You'll be the operational backbone that enables executive-level decision-making, touching everything from board materials and organizational changes to sensitive personnel matters. This isn't about managing logistics — it's about treating the calendar as strategy, anticipating needs before they arise, and ensuring two key leaders can focus entirely on driving business transformation.

Responsibilities

Orchestrate complex, multi-time-zone calendars for two executives, resolving scheduling conflicts with strategic judgment.
Coordinate end-to-end travel arrangements and high-stakes sessions, ensuring spaces, materials, and pre-reads are secured.
Prepare agendas for PMT leadership meetings, capture detailed minutes with action items, and track follow-through.
Format and polish executive-level documents and presentations.
Create simple dashboards and trackers that summarize outcomes, owners, and deadlines.
Serve as a critical coordination point across the organization, tracking cross-functional workstreams.
Flag scheduling conflicts, dependency risks, and bottlenecks early.
Manage confidential business and personnel matters with absolute discretion.
Draft correspondence for signature, process expenses, and support governance documentation.
Interface regularly with REMS Technology leadership offices on shared scheduling and logistics.
Support onboarding for new PMT hires and facilitate small team events.

Requirements

10+ years of progressive administrative experience supporting C-suite executives or business unit leaders within large, global organizations.
Demonstrated ability to operate in high-complexity environments.
Advanced proficiency with Microsoft Office suite (Outlook, Word, Excel, PowerPoint) and Microsoft Teams.
Ability to produce polished executive-level materials independently.
Proven track record handling highly confidential information with absolute discretion.
Experience with sensitive personnel matters and business-critical documentation.
Demonstrated independence and sound judgment.
Ability to act effectively without complete information, anticipate needs proactively, and resolve issues without constant guidance.
Exceptional written and oral communication skills, delivering clear, concise, and professional correspondence appropriate for executive and board-level audiences.
Flexibility to work beyond standard business hours when critical business needs arise, including occasional evening or weekend availability during high-priority periods.
Candidates must be authorized to work in the United States without sponsorship.

Skills

Microsoft Office suite (Outlook, Word, Excel, PowerPoint)
Microsoft Teams
AI tools for drafting, summarization, reporting, and workflow optimization
Project management or tracking tools (Asana, Monday.com, Smartsheet)

Location

Chicago, IL
Dallas, TX
San Francisco, CA

Work Type

Remote

Experience Level

Senior
10+ years

Education Level

Bachelor's degree preferred; equivalent professional experience will be considered

Salary/Compensations

$70,000.00 – $85,000.00 USD per year

Benefits

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

About the Company

JLL empowers you to shape a better world by combining world-class services, advisory and technology for our clients.
We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services.
We harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities.

Equal Opportunity

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities.
California Residents only: Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.