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About the Role

The Procedure Scheduler coordinates and manages the scheduling of medical procedures across the United States, ensuring efficient patient scheduling, optimizing resource utilization, and minimizing wait times. This role involves collaboration with medical staff, patients, and administrative teams to confirm appointments, verify insurance, and prepare documentation, ultimately facilitating smooth clinical operations and enhancing patient satisfaction.

Responsibilities

Coordinate and schedule patient procedures by communicating with physicians, patients, and clinical departments to confirm availability and requirements.
Verify patient insurance information and obtain necessary authorizations prior to scheduling procedures.
Maintain accurate and up-to-date scheduling records in electronic health record (EHR) systems and other scheduling software.
Respond promptly to patient inquiries regarding appointment times, preparation instructions, and procedural details.
Collaborate with clinical and administrative teams to resolve scheduling conflicts and optimize procedure room utilization.
Ensure compliance with healthcare regulations and institutional policies related to patient scheduling and data privacy.
Prepare and distribute daily procedure schedules to relevant departments and staff.
Assist in tracking procedure volumes and reporting scheduling metrics to management.

Requirements

High school diploma or equivalent required; associate degree or higher preferred.
Previous experience in medical scheduling, healthcare administration, or a related field.
Familiarity with electronic health record (EHR) systems and scheduling software.
Strong organizational skills with the ability to manage multiple tasks simultaneously.
Excellent communication skills, both verbal and written.
Certification as a Certified Medical Administrative Assistant (CMAA) or similar credential.
Experience working in a hospital or outpatient clinical setting.
Knowledge of medical terminology and insurance authorization processes.
Proficiency with Microsoft Office Suite and healthcare management software.
Demonstrated ability to work effectively in a fast-paced, team-oriented environment.

Skills

Organizational skills
Multitasking skills
Communication skills
EHR systems proficiency
Scheduling software proficiency
Attention to detail
Problem-solving skills

Location

United States

Work Type

Full-time

Experience Level

Previous experience in medical scheduling, healthcare administration, or a related field

Education Level

High school diploma or equivalent
Associate degree or higher preferred
Certification as a Certified Medical Administrative Assistant (CMAA) or similar credential