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About the Role
The Receptionist/Admin Assistant will perform administrative tasks and services to support effective and efficient operations throughout the agency.
Responsibilities
- Manage the front desk by answering and directing calls, greeting visitors, overseeing guest management, and tracking appointments.
- Provide administrative support for special projects, including purchasing, event coordination, and clerical organization.
- Handle agency-wide tasks such as check distribution, mail management, and posting communications.
- Assist Human Resources with updating employee information, compliance reporting, documenting communications, and other administrative projects.
- Track document signatures and ensure timely reporting.
- Ensure the building operates safely and efficiently by opening and/or closing the facility.
- Monitor cleanliness in communal areas and report maintenance or cleanliness issues.
- Implement and monitor new programs and tasks as needed.
- Ensure workloads are completed promptly and deadlines are met.
- Track and maintain the agency's inventory of technology and resources in collaboration with HR and team members.
- Promptly communicate and escalate issues requiring attention, ensuring follow-up and resolution.
- Assist with reporting and compliance tracking.
- Perform additional assignments as deemed necessary by the Supervisor.
Requirements
- Minimum age of 18.
- Prior experience with administrative job duties preferred.
- High School Diploma or GED required.
- General flexibility required.
- Valid Driver's License required.
- Ability to assist with toileting and hygiene, which could involve lifting, with reasonable accommodations considered for individuals with disabilities.
Skills
- Effective communication and collaboration with peers and supervisors.
- Active listening and contributing ideas in a collaborative manner.
- Identifying and resolving basic issues using established guidelines.
- Seeking advice for more complex challenges.
- Adapting to shifting tasks and priorities.
- Maintaining productivity in a dynamic work environment.
- Following established processes and maintaining accurate records.
- Performing tasks with precision and care.
- Providing reliable, respectful, and person-centered support.
Location
- Admin Office Granite - Staten Island, NY 10303
Work Type
- Full Time
Education Level
- Associates Degree Preferred
Salary/Compensations
- $40,940.00 - $60,940.00
Benefits
- Medical, Vision, Dental, and Life Insurance for employees working 30+ hours/week.
- Employer-paid Telehealth Services for all employees.
- Voluntary Benefits including Accident, Disability, Legal, Identity Protection, and Pet Insurance.
- 403B Retirement Plan.
- Generous PTO & Holidays, including your birthday.
- Employee Perks: Discounts on wireless plans, entertainment, dining, travel, and more.
- Bi-weekly stipends for eligible cellphone and transportation expenses.
- Tuition reimbursement and career advancement programs.
- Access to the Employee Assistance Program.
- Referral Program rewards.
About the Company
- Person-Centered Care Services is a not-for-profit organization that creates social change within communities by supporting people with disabilities on their journey to self-identity and acceptance.
- We are more than just a workplace – we are a community built on our core values: sUpport, eQuity, and aCCeptance.