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About the Role

The Payroll Business Analyst supports payroll-related change initiatives by capturing, documenting, and validating payroll processes and requirements. This role provides hands-on analysis across payroll operations, systems, and data, collaborating with subject matter experts, Project Managers, and delivery partners to ensure clear, testable requirements are delivered within scope. You will contribute to global finance systems and process projects, improving payroll efficiency, accuracy, and integration with wider finance and HR systems.

Responsibilities

Capture and document end-to-end payroll processes, including current-state and agreed future-state scenarios.
Elicit and document detailed payroll requirements using agreed standards such as process maps, functional requirements, user stories, and acceptance criteria.
Identify process gaps, risks, and dependencies within payroll operations and systems, and escalate issues where clarification or decisions are required.
Document payroll system and integration requirements, including interfaces with HR and Finance systems such as General Ledger, Treasury, and banking files.
Support data-related activities, including data analysis, migration preparation, reconciliation, and validation across complex systems environments.
Prepare comprehensive test scenarios, test data, and expected results aligned to payroll calculations and statutory requirements.
Support business-led testing activities, including coordinating user acceptance testing (UAT), logging defects, and tracking issues through to resolution.
Maintain robust requirements traceability to support solution design, testing, and assurance throughout the project lifecycle.
Support and facilitate payroll workshops and working sessions, capturing outputs, decisions, and actions to inform project deliverables.
Work collaboratively with Project Managers, Payroll SMEs, and delivery teams, adhering to agreed governance, PMO standards, and delivery processes.
Support prioritization of work by clarifying functional and non-functional requirements and partnering with the project team to plan and sequence analysis activities.
Interpret payroll and finance transactional data to support reconciliations, data mapping, and validation activities.
Apply workflow analysis and process modelling techniques to assess current processes and recommend improvements.
Contribute to change management activities, including supporting training materials and communications related to new payroll processes or systems.
Collaborate effectively across multiple payroll teams globally, managing competing priorities in a delivery-focused environment.
Use requirements and project tools to support requirements capture, planning, status tracking, and reporting.
Adapt analysis plans and activities to meet evolving business needs within complex change programmes.
Support vendor-led payroll system implementations, ensuring requirements and testing activities are aligned with vendor delivery.

Requirements

Proven experience working as a Business Analyst on payroll-related initiatives, such as operational payroll, system implementation, or process improvement projects.
Practical understanding of end-to-end payroll processes and relevant statutory requirements in a complex environment.
Ability to produce clear and structured analysis artefacts, including detailed process maps, requirements documentation, and test materials.
Experience working in project delivery environments, taking direction from a Project Manager and/or transformation lead within established PMO frameworks.
Experience supporting workshops and working sessions with Payroll subject matter experts and key stakeholders.
Strong written and verbal communication skills, with the ability to collaborate effectively within multi-disciplinary and global teams.
Working knowledge of how payroll integrates with wider finance processes and systems, including journal posting, funding, and banking files, with the ability to identify related risks and dependencies.
Experience with workflow analysis and process modelling techniques to assess and improve payroll processes.
Experience interpreting payroll and finance transactional data to support reconciliations, data mapping, and validation in complex systems environments.
Awareness of change management considerations, including the ability to support training materials and communications for new processes and systems.
Ability to work collaboratively across multiple payroll teams globally and manage competing priorities in a delivery-focused, project-driven environment.
Hands-on experience with business analysis in areas such as process mapping, as-is analysis, system implementation, ERP implementation, and process improvement.
Strong analytical skills with experience in data analysis related to payroll and finance operations.

Skills

Requirements and project management tools
Complex change programmes
Multi-country or global payroll environments
Vendor-led payroll system implementations
ERP implementation in a finance or payroll context
Process mapping and visualization tools (e.g., Microsoft Visio)
Finance and payroll operations
Challenging, large-scale transformation projects

Location

Toronto, ON

Work Type

Hybrid
Contract

Experience Level

Contract engagement of approximately nine months

Salary/Compensations

$45.00 - $55.00/hr

About the Company

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe.
Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies.
We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.
With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500.
We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

Equal Opportunity

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates.
AI helps assess applications and qualifications, but final decisions are made by our hiring team.
By applying, you acknowledge and agree that your application may be reviewed using AI tools.