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About the Role

This role will provide administrative support to FNZ by managing business suppliers and ensuring office alignment. The position focuses on maintaining office facilities to meet the demands of a creative and innovative company.

Responsibilities

• Manage daily office operations and procedures to ensure organizational effectiveness and efficiency.
• Oversee stock of office supplies.
• Manage deliveries and office mail.
• Oversee the management of the office and additional sites.
• Maintain a high standard of office organisation, ensuring all documentation and files are managed according to company protocols.
• In coordination with dedicated departments, oversee office facilities and infrastructure, including vendor management, supplies procurement, and maintenance.
• Plan and coordinate office events, meetings, conferences, and social gatherings.
• Assist in budget planning for the London offices and monitor office expenses to ensure cost-effectiveness.
• Review or renew local suppliers’ contracts.
• Handle purchase invoices.
• Ensure compliance with health and safety regulations, maintaining a safe and productive working environment for all employees.

Requirements

• Proven experience as an Office Manager, Facilities Manager, or similar administrative role.
• Excellent organizational and multitasking abilities with a keen eye for detail.
• Strong interpersonal and communication skills, capable of liaising with internal stakeholders and external partners.
• Proactive problem-solving skills and the ability to think strategically about facility management issues.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Knowledge of health and safety regulations and practices is advantageous.

Skills

• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Health and safety regulations and practices

Location

• London

Work Type

• Office-based
• Five days a week

About the Company

• FNZ is committed to opening up wealth so that everyone, everywhere can invest in their future on their terms.
• FNZ created wealth’s growth platform to help, providing a global, end-to-end wealth management platform that integrates modern technology with business and investment operations within a regulated financial institution.
• FNZ partners with the world’s leading financial institutions, with over US$2.5 trillion in assets on platform (AoP).
• Together with its clients, FNZ empowers nearly 30 million people across all wealth segments to invest in their future.