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About the Role

The Division of Student Affairs aims to empower student success and support personal development by fostering a culture of respect, inclusion, equity, and justice. We are committed to excellence through introspection, vulnerability, empathy, compassion, learning, and courage, valuing internal and external partnerships to achieve ambitious goals.

Responsibilities

• Ensure exams provided by the Student Accessibility Center (SASC) comply with ADAAA and Section 504 of the Rehabilitation Act mandates.
• Manage complex situations and coordinate with multiple constituents in a fast-paced, deadline-driven environment.
• Collaborate with team members within Student Health, Wellness & Prevention Services to contribute to overall functioning and effectiveness.
• Foster a cooperative and supportive atmosphere, ensuring seamless teamwork towards common goals.
• Coordinate exam scheduling with students, staff, and faculty.
• Authenticate student requests for examinations and obtain additional information if necessary.
• Communicate with departments, faculty, and staff regarding student needs and accommodations.
• Manage SASC emails and correspondence with students.
• Send reminders to faculty regarding outstanding exams.
• Reserve space for testing purposes throughout the campus.
• Correspond with the Office of the Registrar regarding exam-scheduling needs.
• Ensure students receive reasonable testing accommodations.
• Act as a liaison to faculty to receive exams in an accessible format and timely manner, maintaining test integrity.
• Maintain and develop testing policies and procedures with the SASC Director.
• Manage electronic sign-in process.
• Record and report incidents occurring during testing, including irregularities.
• Provide ad-hoc assessment data to the Director of SASC.
• Serve as the first point of contact for the testing center and escalate issues to the Director.
• Manage the storage and security of all exams.
• Facilitate accurate distribution of exams to professors and stakeholders.
• Provide faculty with reassurance of the protected integrity of SASC exams.
• Hire and supervise proctors and students during exam administration.
• Manage staffing schedule to ensure adequate coverage for morning and evening testing.
• Provide educational and training opportunities for testing staff.
• Communicate with the Assistive Technology Specialist to ensure appropriate accessible technology and adaptive equipment are prepared.
• Assist the technology specialist in ensuring exams are accessible.
• Provide crisis intervention.
• Interface with student crisis teams and access resources on/off campus.
• Participate in professional development opportunities for learning, growth, and development.
• Contribute to the Division of Student Affairs and Stony Brook University by supporting events and programs.
• Perform other duties or projects as assigned.
• Work evenings and weekends as required.

Requirements

• Bachelor's degree (foreign equivalent or higher).
• Two (2) years of full-time administrative experience.
• Experience administering tests.
• Experience with Microsoft Office Suite and/or Google Workspace.
• Must possess, maintain, and keep an appropriate valid NYS Driver’s License.
• Must have a motor vehicle record free from major violations or a pattern of repeat violations.
• Out-of-State Applicants, see 'Special Notes'.

Skills

• Customer service
• Interpersonal skills
• Organizational skills
• Time-management skills
• Attention to detail
• Ability to work independently
• Teamwork
• Collaborative problem-solving
• Ability to manage time and prioritize tasks
• Professional judgment
• Composure under pressure

Location

• Stony Brook University

Work Type

• Full-time
• Essential Position
• Evening and weekend work may be required

Experience Level

• Two (2) years of full-time administrative experience

Education Level

• Bachelor's degree

Salary/Compensations

• $60,000-$62,000 + $4,000 Location Pay = $64,000-$66,000 Total Compensation

Benefits

• Eligible for $4,000 UUP annual location pay, paid bi-weekly.
• Total rewards offered (Learn more on WHY WORK HERE page).

About the Company

• We, the Division of Student Affairs, are a student-focused organization that aims to empower student success and support personal development.
• We act daily to create, enhance, and sustain a culture of respect and inclusion in the workplace, focusing on equity and justice in its many forms, including racial, social, and environmental justice.
• We intentionally and relentlessly pursue excellence through introspection, vulnerability, empathy, compassion, learning, and courage.
• We value our internal and external partnerships as vital drivers of the ambitious goals we pursue.
• Named one of the “Most Promising Places to Work in Student Affairs” by Diverse Magazine.
• Serving a highly diverse student body.
• Leading the way as the #1 ranked institution in the AAU and #3 of all colleges and universities nationally in fostering our students' social mobility.
• Awarded multiple distinctions including philanthropic awards and research grants in experiential learning and career development, voter engagement, student engagement, health and wellness practices, and quality of residential life.
• Click here for more about Student Affairs.

Equal Opportunity

• Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment.
• All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
• If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.
• In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.