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About the Role

Geotab is seeking a Corporate Real Estate, Project Lead to manage and coordinate all real estate projects outside of the Oakville headquarters, serving as the primary point of contact for Office Experience project oversight. This role requires close collaboration with cross-functional internal departments and external vendors to ensure seamless project execution.

Responsibilities

• Lead and manage a wide range of global office projects, including office openings, closings, moves, and other miscellaneous initiatives
• Collaborate on change management activities for office transitions, including stakeholder communication plans, employee readiness assessments, and coordination with Communications and People Operations to minimize disruption during relocations, openings, and closures.
• Ensure projects are completed on time and within budget, assist budget creation as required.
• Serve as a Subject Matter Expert (SME), providing guidance and support to ensure completion of Office Experience tasks throughout the project lifecycle.
• Review and interpret lease agreements with the help of the legal team to ensure project activities comply with contractual obligations.
• Coordinate and problem-solve with cross-functional teams, including IT, networking, and physical security, to address project gaps and ensure seamless execution.
• Work with leadership to develop and implement standardized processes and best practices for office projects to improve efficiency and consistency across all global locations.
• Evaluate potential properties for technical fit, headcount requirements, and budget viability.
• Collaborate with procurement to manage RFPs and competitive proposals for office services.
• Ensure design compliance with corporate brand standards, accessibility requirements, and sustainability goals.
• Conduct site visits, track progress against schedule, and manage change orders.
• Coordinate operational readiness: IT infrastructure, security systems, AV, and furniture installation.
• Manage decommissioning and space restoration per lease obligations, as required.
• Anticipate potential project risks — such as vendor delays, supply chain disruptions, or budget variances — and develop contingency plans to maintain project timelines and cost targets.
• Track budgets, manage purchase orders, and control scope creep across concurrent projects.
• Manage and track global lease agreements, including monitoring key dates and details to ensure timely renewals and compliance.
• Ensure all vendors meet contract terms, carry required insurance, and comply with safety standards.
• Serve as the RBAC (Role-Based Access Control) owner and champion, ensuring proper access and security protocols are followed.
• Oversee the setup of all workspaces to ensure they comply with health and safety standards and regulations.
• Other duties as assigned

Requirements

• 6+ years of experience in a related field
• Experience managing office or construction projects from approval through delivery.
• Strong vendor management and contract negotiation skills.
• Ability to manage multiple projects simultaneously across different geographies.
• Demonstrated financial management skills, including budget development, expense oversight, and cost control.
• Strong risk management skills with the ability to identify, assess, and mitigate project and operational risks.
• Strong attention to detail, organization and time management skills with the ability to prioritize competing demands and meet deadlines across multiple concurrent initiatives.
• Strong communicator, comfortable presenting to and partnering with senior leadership.
• Excellent written and verbal communication skills with the ability to build relationships across all levels and cultures.
• A proactive, solutions-oriented approach — you identify what needs to be done and take ownership without being directed.
• Ability to handle sensitive topics with discretion, empathy, and cultural awareness.
• Comfort working with global and remote teams across multiple time zones.
• Proficiency in Google Workspace and project management tools.

Skills

• Project Management
• Vendor Management
• Contract Negotiation
• Financial Management
• Risk Management
• Attention to Detail
• Organization
• Time Management
• Communication
• Google Workspace
• Project Management Tools

Location

• Oakville

Work Type

• Hybrid
• Remote

Experience Level

• 6+ years

Education Level

• PMP, FMP, or AutoCAD equivalent certification is an asset.

Salary/Compensations

• $104,400—$125,000 CAD

Benefits

• Flex working arrangements
• Home office reimbursement program
• Baby bonus & parental leave top up program
• Online learning and networking opportunities
• Electric vehicle purchase incentive program
• Competitive medical and dental benefits
• Retirement savings program

About the Company

• Geotab is a global leader in IoT and connected transportation and certified “Great Place to Work™.”
• We are a company of diverse and talented individuals who work together to help businesses grow and succeed, and increase the safety and sustainability of our communities.
• Geotab is advancing security, connecting commercial vehicles to the internet and providing web-based analytics to help customers better manage their fleets.
• Geotab’s open platform and Geotab Marketplace ®, offering hundreds of third-party solution options, allows both small and large businesses to automate operations by integrating vehicle data with their other data assets.
• Processing billions of data points a day, Geotab leverages data analytics and machine learning to improve productivity, optimize fleets through the reduction of fuel consumption, enhance driver safety and achieve strong compliance to regulatory changes.
• Ours is a fast paced, ever changing environment. Geotabbers accept that challenge and are willing to take on new tasks and activities - ones that may not always be described in the initial job description.
• Join us for a fulfilling career with opportunities to innovate, great benefits, and our fun and inclusive work culture.
• Reach your full potential with Geotab.
• To see what it’s like to be a Geotabber, check out our blog and follow us @InsideGeotab on Instagram.

Equal Opportunity

• We believe that ensuring diversity is fundamental to our future growth and progress and is an integral part of our business.
• We believe that success happens where new ideas can flourish – in an environment that is rich in diversity and a place where people from various backgrounds can work together.
• Geotab encourages applications from all qualified individuals.
• We are committed to accommodating people with disabilities during the recruitment and assessment processes and when people are hired.
• We will ensure the accessibility needs of employees with disabilities are taken into account as part of performance management, career development, training and redeployment processes.
• If you require accommodation at any stage of the application process or want more information about our diversity and inclusion as well as accommodation policies and practices, please contact us at careers@geotab.com.