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About the Role

Build Financial Systems That Scale. Design Controls That Compound. This role involves designing financial control architecture to improve close speed and accuracy, owning modernization alongside execution, and leveraging AI and automation to scale financial operations. You will partner with every department, transforming financial operations into a modern, integrated control system, managing a Senior Accountant, and owning external audit and tax coordination.

Responsibilities

Own the month-end close process across four entities.
Coordinate tasks across the accounting team and drive toward tighter close timelines.
Post journal entries and complete account reconciliations for complex areas.
Review and approve entries completed by the Senior Accountant.
Complete various month-end financial reports for management and board review.
Own the audit process end-to-end: planning, interim testing, fieldwork, working-paper coordination, and financial statement sign-off with external auditors.
Design, document, and test internal controls over financial reporting (ICFR) and operational processes.
Continuously evaluate control gaps and opportunities to strengthen through process redesign, workflow automation, and system integration.
Lead the evaluation and implementation of AI and automation tools to reduce manual reconciliation, improve data quality, and accelerate month-end close.
Partner with Business Systems on platform roadmap decisions that touch finance.
Maintain the asset development tracker.
Lead monthly check-ins with project owners on capitalizable work, timelines, and placed-in-service decisions.
Calculate time allocated to capitalizable projects and update payroll cost-allocation files monthly.
Identify opportunities to automate the capitalization workflow and integrate time-tracking data.
Reconcile bi-weekly payroll to the bank and post to the general ledger.
Calculate and post monthly accruals for wages, taxes, bonus, benefits, and PTO.
Prepare monthly payroll cost-allocation and distribution journal entries (COGS and SG&A).
Reconcile and fund 401(k) contributions each pay period.
Lead annual compliance testing, audit coordination, and Form 5500 filing.
Partner with HR on payroll data integrity and policy changes.
Review financial-system charges, flat-fees, and other billing data each month and give final sign-off before invoices are issued.
Support complex time-reconciliation issues between time-tracking and billing systems.
Own the accounts receivable aging review (weekly minimum) and advise on collection risk.
Identify trends in DSO, apply corrective actions, and track to targets.
Manage the semi-monthly AP payment cycle and ensure expense reports are reviewed and synced before each run.
Process benefit carrier payments, international vendor payments, and miscellaneous items.
Maintain AP controls and escalation protocols.
Coordinate multi-state sales tax registrations and compliance with outside registered-agent and tax advisory firms.
Manage annual insurance renewals with the company's broker.
Independently prepare and file annual 1099s.
Coordinate all other tax items: extension filings, estimated payments, partner K-1 distribution.
Support the maintenance of the capitalization table and grant documentation.
Coordinate the 83(b) election process and handle forfeiture and repurchase processing for departing employees.
Calculate quarterly sales commission accruals, coordinate review with sales leadership, and deliver final payout figures to HR.
Maintain commission accounting controls and reconciliation procedures.
Directly supervise the Senior Accountant, providing oversight, coaching, and guidance.
Review and approve journal entries. Escalate questions and coaching opportunities.
Serve as the escalation point for accounting questions from FP&A, HR, and company leadership.
Build trusted partnerships with department heads on financial process improvements and automation initiatives.

Requirements

7+ years of progressive accounting experience, ideally including multi-entity, multi-client, or complex financial-reporting environments.
Prior experience supervising accounting staff and managing external audit relationships.
Strong working knowledge of NetSuite highly preferred.
Proficiency with Bill.com, ADP, and Empower a plus.
Ability to learn new platforms quickly.
You can design and test internal controls.
You think in terms of risk mitigation and process design, not just getting tasks done.
You see inefficiency and ask why.
You evaluate AI and automation tools.
You're not content with 'how things have always been done.'
You get satisfaction from month-end closes that run on time, in spec, with zero errors.
You manage deadlines and hold people accountable.
You build partnerships across the company.
You communicate financial concepts clearly.
You're helpful, not gatekeeping.
You see how processes connect.
You think about root causes, not just symptoms.
You ask how to make systems better, not just manage them as-is.
You own results.
You hold yourself and others to high standards.

Skills

NetSuite
Bill.com
ADP
Empower
Internal Controls
AI Tools
Automation Tools
Financial Reporting
Process Design
Risk Mitigation
Cross-functional Communication
Systems Thinking

Location

Remote - US

Work Type

Full Time
Remote

Experience Level

7+ years of progressive accounting experience

Education Level

Bachelor's degree in Accounting, Finance, or a related field.
CPA preferred.

Salary/Compensations

$120,000 - $140,000 plus bonus

Benefits

Generous Paid Time Off and Holiday pay
Comprehensive health benefits plus dental, vision, short and long-term disability, and life insurance.
HSA contribution
Paid Family Leave
401k match
Remote Work
Professional growth opportunities

About the Company

Propeller's 350+ full-time professionals on three continents are proud to be considered the premier finance and accounting partner to many of the most iconic emerging companies across the CPG, E-commerce, Technology, Crypto, and Professional Services industries.
We are more than just an outsourced CFO and accounting provider; we are a growth partner for our clients.
With a best-in-class technology platform, coupled with unparalleled data and workflow optimization tools, we give founders the visibility and confidence to make smarter decisions.

Equal Opportunity

At Propeller Industries, we encourage our employees and our clients to bring their true selves to the organization.
We believe that a diverse team enables us to cultivate and improve upon our culture of inclusion and collaboration.
As an equal opportunity employer, we welcome the contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, religion, disability, sexual orientation, and beliefs.
So however you identify and whatever your background, we encourage you to apply for this role if you share our passion for helping great entrepreneurs build great companies.
We look forward to meeting you!