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About the Role

The Practice Assistant (PA) performs a wide range of administrative and legal support services, providing excellent quality service to internal and external clients. This role requires the ability to organize and expedite workflow, perform duties of a confidential nature, and multi-task for several individuals. The PA is a self-starter with a proactive approach, excellent communication skills, and the ability to cultivate positive working relationships.

Responsibilities

Plan and coordinate attorneys’ schedule, appointments, conferences and meetings.
Manage and coordinate extensive and complex domestic/international travel arrangements, including preparing business itineraries and documentation packs.
Manage and submit expense reports.
Answer, screen and place calls professionally, accurately record messages, and promptly inform attorneys.
Keep legal staff apprised of work status and any problems encountered with systems or programs.
Monitor, review and organize all incoming correspondence according to priority.
Draft, proofread for accuracy, and release time sheets.
Maintain accurate client and matter lists.
Complete conflict search reports and opening entries.
Assist with client development, marketing initiatives, and proposals.
Assist with client billing.
Draft routine letters, memos, and reports.
Create and maintain files.
Meet and greet clients with courtesy and tact.
Assist with overflow work and practice specific responsibilities.
Arrange overtime coverage with Document Production for attorneys.
Keep Desk Reference information up to date and easily accessible for use by other Practice Assistants.

Requirements

Excellent interpersonal skills and ability to work in a demanding environment, liaising with all levels of staff and attorneys and clients.
3-5 years of law firm experience.
Ability to multi-task and prioritize work in a fast-paced environment.
Skilled in comprehending and complying with instructions.
Strong written and verbal communication skills.
Exceptional organizational skills and diligence in follow-through.
Positive and initiative driven approach.
Must work well independently, and as part of a team.

Skills

Administrative support
Legal support
Client service
Workflow organization
Confidentiality
Multi-tasking
Proactive approach
Initiative
Communication
Stakeholder reporting
Relationship building
Professional demeanor
Scheduling
Travel coordination
Expense reporting
Call management
Correspondence management
Time sheet preparation
File maintenance
Conflict searches
Client billing assistance
Letter drafting
Memo drafting
Report drafting
Document production coordination

Location

New York

Work Type

Onsite

Experience Level

3-5 years

Salary/Compensations

$81,600 - $122,400

Benefits

Medical insurance
Dental insurance
Vision insurance
Life insurance
Disability coverage
401(k) retirement savings
Vacation time
Leave programs
Parental leave
Performance bonus eligibility (for exempt roles)

About the Company

Our Office Operations team is at the heart of ensuring the smooth and efficient functioning of the Firm’s day-to-day operations. Our team manages the infrastructure, systems and services —both globally and locally—relating to our office workplaces, onsite and remote operational services, security, safety and a range of other areas. We provide PA support and manage document production, translation and travel services. Our team is responsible for our client-facing areas across the Firm, always seeking to ensure that clients and other visitors have an experience that is world-class. We also take the lead in running our day-to-day operations in the most environmentally sustainable way possible.

Equal Opportunity

White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a diverse and inclusive workplace. It is our Firm’s policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.
Applicants who are interested in applying for a position and require an accommodation during the process should contact talent.acquisition@whitecase.com.