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About the Role

Oxbow Advisors is seeking a detail-oriented Wealth Management Operations Specialist to support the day-to-day operational functions of our advisory practice. This role is responsible for account administration, operational reporting, portfolio management systems, advisor support, and general office operations. The ideal candidate has prior experience working in a wealth management or registered investment advisory (RIA) firm and is comfortable managing multiple operational processes with accuracy, organization, and minimal supervision.

Responsibilities

Open and process new client accounts and maintain accurate account records.
Administer the Orion portfolio management platform, including maintaining the client portal.
Track incoming client assets and report on new assets under management.
Coordinate quarterly, month-end, and other recurring client communications.
Maintain accurate client databases, mailing lists, and operational records.
Generate ad hoc reports and operational support materials for advisors.
Assist advisors with administrative and operational requests.
Coordinate book mailings and other client fulfillment projects.
Help ensure operational workflows are completed accurately and on schedule.
Manage office, kitchen, and administrative supply inventories.
Coordinate vendor orders and general office support.
Assist with special projects and other administrative duties as assigned.

Requirements

3+ years of administrative or operations experience.
Excellent organizational skills and exceptional attention to detail.
Strong written and verbal communication skills.
Proficiency with Microsoft Office, particularly Excel.
Ability to prioritize multiple responsibilities in a fast-paced environment.
Experience working for a wealth management, investment advisory, or financial services firm.
Experience with Orion or similar portfolio management software.
Familiarity with investment account administration and financial operations.

Skills

Microsoft Office
Excel
Orion portfolio management platform
Investment account administration
Financial operations

Location

Austin, TX

Work Type

Full-Time

Experience Level

3+ years of experience

Salary/Compensations

$75,000–$85,000