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About the Role

The Administrative Assistant provides essential administrative support to the Dean of the Faculty Office, with shared responsibilities for the Grants Office. This role is crucial for managing faculty records, appointments, and various administrative tasks, ensuring the smooth operation of academic administration.

Responsibilities

• Process invoices, track budget-to-actual expenses, and report any budget misalignment.
• Provide administrative assistance for meetings, calls, and staffing plans, and maintain filing systems and department calendars.
• Support reception duties, including answering phones, responding to inquiries, managing mail, and maintaining office supplies.
• Assist with facility and equipment maintenance, communicating updates to relevant parties.
• Organize events by scheduling, reserving rooms, completing event plans, creating collateral, communicating with vendors and participants, and ordering supplies.
• Supervise student employees, including posting positions, hiring, training, assigning tasks, providing feedback, and approving timesheets.
• Communicate effectively with various stakeholders, including department members, vendors, on-campus offices, alumnae/i, and off-campus partners.
• Perform data entry, maintain electronic faculty personnel files, and generate standard reports.

Requirements

• A minimum of two years of administrative support or other relevant work experience.
• Proficiency in Google Suite and Microsoft Office suite.
• Ability to learn additional technical systems.
• Strong written and verbal communication skills.
• Ability to interact effectively with a diverse community.
• Ability to sit or stand for extended periods.
• Ability to interact socially with others.

Skills

• Google Suite
• Microsoft Office suite
• Data entry
• Budget tracking
• Event organization
• Supervision
• Written communication
• Verbal communication

Location

• In-person

Work Type

• Full-time
• In-person
• CWA Union position

Experience Level

• Minimum of two years of administrative support experience
• Preferred four years of administrative support experience

Salary/Compensations

• $18.51 per hour

About the Company

• Vassar College is committed to providing equal employment opportunities and fostering an environment of transparency and respect for differences.

Equal Opportunity

• Vassar College is deeply committed to providing equal employment opportunities to all applicants and employees by promoting an environment of transparency and respect for differences. We welcome applications from individuals of all backgrounds who meet the qualifications of a posting. If you need to request an accommodation to fully participate in the search process, please contact careers@vassar.edu.