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About the Role

We are seeking an exceptionally organized, proactive, and dynamic Executive Assistant to provide high-level administrative and operational support to our North America Chief Underwriting Officer (“CUO”). In this role, you will act as a primary gatekeeper, communications liaison, and seamless coordinator across global teams, brokers, and institutional clients. The Executive Assistant will support the CUO in meeting their strategic priorities and help ensure best practice is encouraged and followed. Alongside supporting the CUO, this role takes ownership of day-to-day office management and general administration, ensuring our workspace runs smoothly and efficiently.

Responsibilities

Manage a complex calendar, ensuring accuracy and strategic prioritization.
Handle incoming calls from internal and external stakeholders.
Schedule and coordinate internal and external meetings, including virtual platforms.
Produce meeting materials and circulate as requested.
Attend key meetings, take minutes, and ensure follow-up on action items.
Engage with stakeholders to ensure follow-up on actions and projects.
Prepare pre-meeting materials, executive summaries, agendas, and background briefs.
Welcome visitors.
Plan, arrange, and coordinate business travel and related activities, including visa requests, documentation, hotel, and transport.
Plan, organize, and coordinate internal and external company or senior leadership team events.
Serve as the CUO’s administrative liaison with direct reports and external stakeholders.
Assist in various ad-hoc tasks.
Oversee daily office operations and supplies to maintain a productive work environment.
Source, manage, and coordinate with external office vendors, service providers, and suppliers.
Support and cover front desk/reception tasks as needed.
Process incoming mail.
Prepare expense reports and support in expense budget management.

Requirements

5+ years of experience supporting C-level or senior executives, preferably within reinsurance, insurance, or financial services.
Prior experience in office management.
Excellent oral and written communication skills.
Highly professional and reliable work style.
Excellent organizational skills; exceptional ability to plan, prioritize, anticipate, and solve problems.
Ability to work effectively under pressure and familiarity with fast-paced work environments.
Flexible, proactive team-player who is equally able to work independently with strong accuracy and sharp attention to detail.
Maintain complete confidentiality and high professionalism at all times.
Develop and maintain excellent relationships with internal and external stakeholders.
Conduct themselves at all times in accordance with internal MS Reinsurance policies and procedures.
Be aware of regulatory and legal compliance requirements in accordance with MS Reinsurance procedures.
Proficiency in MS-Office tools (Word, Excel, PowerPoint).
Experience with Power-BI and modern travel management tools is preferred.
Eligible to work in the United States.

Skills

MS-Office tools (Word, Excel, PowerPoint)
Power-BI
Modern travel management tools

Location

United States

Work Type

Full-time

Experience Level

5+ years supporting C-level or senior executives

Salary/Compensations

$80,000-$120,000

About the Company

MS Reinsurance is a global reinsurer domiciled in Switzerland with underwriting offices in Zurich, Bermuda, Miami, and New York.
The Company underwrites non-life treaty reinsurance solutions on a worldwide basis through its three business units: Americas, International, and Specialty Lines.
As part of the world-leading insurance group MS&AD, MS Reinsurance combines reliability and agility to make its clients’ businesses stronger.
With a drive to move quickly and a commitment to long term partnership, MS Reinsurance supports its partners with the momentum and stability they can build on.
We offer an entrepreneurial culture, where there’s less hierarchy and more action, and room for innovation.
Here, you’ll have the power to drive real change and shape our path ahead.
Join a place where ambition can become reality, with development and platforms that support where you want to go next.
We live day-to-day by our values: collaborative, progressive, empowering, and responsible.
This means you’ll join a team which upholds mutual trust and treats each other with respect.
While teamwork is at the heart of our approach to reinsurance, we don’t expect our team to think alike; at MS Re, we don’t just welcome your differences, we believe they’re essential to our success.
MS Reinsurance is the market-facing brand of the risk carrying legal entity MS Amlin AG, a global reinsurer domiciled in Switzerland and operating in Bermuda as MS Amlin AG, Bermuda Branch, in the United States through MS Amlin Reinsurance Managers, Inc, and in Labuan, Malaysia as MS Amlin AG, Labuan Branch.