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About the Role

This role is responsible for preparing and reviewing EI, PS & SA Program notes and attendance for billing purposes, ensuring data accuracy, and maintaining confidentiality of sensitive information.

Responsibilities

• Enters data upon receipt of IFSP/IEP and clinician service provision.
• Enters authorization letters (EI/Related Service) data.
• Tracks delivery of mandated program services and reads daily notes weekly.
• Ensures monthly data accuracy and prepares information for billing.
• Follows up with clinicians to correct errors or missing information.
• Downloads notes for office records.
• Sends original notes to Student Records for filing.
• Sends preschool and school-age related signed copies of notes to Student Records.
• Maintains separate folders for preschool notes and Medicaid billing data for audit.
• Serves as a liaison with the MIS department for computer/telephone issues.
• Enters student demographics and mandates in an inactive site, Orion, for database use.
• Enters all related service prescriptions/diagnosis codes in the computer.
• Enters changes of addresses and other updates.
• Maintains confidentiality of children/family information, administrative, and financial functions.
• Fills out and sends discharge summaries/discharge of services to Student Records & Main Office.
• Creates and prints attendance forms, sending copies to the billing department, retaining a copy, and sending originals to Student Records.
• Enters new students into the database, creates student folders, attaches new student notices, and gives them to the Main Office.
• Keeps a student folder in the office for own records.
• Tracks all evaluations and enters them on an Excel tracker spreadsheet.
• Problem-solves with the Clinical Supervisor and creates trackers or other needed forms.
• Sends all evaluation bills to accounting for billing.
• Keeps a tracker of evaluations with timeline, name, date, etc.
• Keeps copies of evaluation bills for EI, PS & SA.
• Meets with the Director of Education & person in the billing department monthly to review evaluation or billing issues.
• Communicates with the billing department via email or phone to resolve billing issues.
• Prepares Medicaid notes for School Districts monthly.
• Mails or uploads notes into the districts' Management system.
• Maintains ongoing communication with Program Director, Assistant Principal, Ed managers, supervisors, and Clinical Coordinators.
• Participates as needed in school events.
• Participates in strategic and long-term planning.
• Represents The Children’s Center on agency/building committees.
• Performs other duties as assigned by the Director of Educational Services/designee.
• Serves as a liaison with the help desk at IEP Direct and Preschool (PS) Portal to assist clinicians with note entry issues.
• Enters all EI billing claims in the NYEIS System and follows up on issues.
• Sends Provider Agreement and Statement of Reassignment to School Districts and answers inquiries to assist with Medicaid Billing.
• Creates listings in IEP Direct to assist the Clinical Supervisor and Accounting Department with tracking services.
• Responds to County requests for Medicaid Documentation by uploading or mailing documents to assist with Medicaid Billing.
• Completes quarterly Safety Checks for designated rooms.
• Helps facilitate fire drills and all building safety drills.
• Scans and uploads Medicaid consents and prescriptions into the Preschool Portal.
• Performs other duties assigned by Director of Educational Services/Principal or designee.

Requirements

• High school diploma or general education degree (GED) required.
• One to three months related experience and/or training required.
• Basic to intermediate knowledge of Microsoft Office software (Word, Outlook, Excel) required.
• Verbal and written communication skills necessary for effective communication required.
• Experience in a business and/or office environment is helpful.
• Interpersonal skills required.

Skills

• Microsoft Office software (Word, Outlook, Excel)
• Verbal communication skills
• Written communication skills
• Interpersonal skills

Location

• Commack, NY 11725

Work Type

• Full-time

Experience Level

• 1-3 months related experience
• Associate's degree is a plus

Education Level

• High school diploma or GED
• Associate's degree

Salary/Compensations

• $20.00 - $20.00 Hourly